Job Listing

ADMINISTRATIVE SUPPORT

• Coordinates and performs a range of staff and/or operational support activities for the organization; serves as a liaison with external organizations.
• Provides administrative support for the organization such as answering telephones (daily check of staff voicemail and message taking), assisting visitors, and resolving a range of administrative issues and tasks.
• Troubleshoots tech support issues (internet connectivity, printer/copier issues, Microsoft, Zoom, etc.) and serves as liaison for outsourced tech support tickets.
• Analyzes and provides recommendations for systems to improve office efficiencies.
• Composes and edits correspondence and/or memoranda from verbal direction, or from knowledge of established organizational policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings; responsible for sending Thank You letters and other acknowledgements; and coordinates mailings.
• Schedules and coordinates in-person and virtual meetings, interviews, trainings, appointments, and/or other similar activities for the director, which may include coordinating travel and lodging arrangements.
• Assists the Executive Director with Board of Director communications; coordination of meetings; and dissemination of meeting materials.  Maintains confidentiality.
• Serves as the liaison for contracted information technology and website services and facilitates and/or provides onsite support for computer-related issues.
• Establishes, maintains, and updates files, databases, records, and/or other documents and assesses need for updated systems.
• Requisitions supplies, printing, maintenance, and other services
• Serves as the regional Public Health Advisory Council (PHAC) coordinator.

EVENT COORDINATION

• Responsible for facilitating guest lists, invitations, registrations, and other tasks, for community education events, virtual presentations, annual Prevention Summit, Shout Out to Parents, and various fundraising events.

PROGRAMATIC SUPPORT

• Assists with the preparation of narrative reports and evaluation; performs information gathering as specifically directed.
• Ensures database is current and up to date; strives to understand full potential of the platform, maintains accurate constituent records, coordinates mailing lists, and processes thank you letters for signature.
• Assists director in problem solving, project planning, and development and execution of stated goals and objectives.
• Serves on the Newfound Drug Response Taskforce and provides support in meeting coordination.
• Supports the Director of Operations in promotion of the Prevention Accelerator Toolkit by maintaining contact lists, populating toolkits, and fulfilling orders.

OTHER DUTIES AND RESPONSIBILITIES

• Participates in relevant taskforces, subcommittees, and trainings.
• Provides direction and support to volunteers and interns on an as needed basis.
• Adheres to all policies, procedures and directives set forth by CADY.
• Assumes all duties as appropriate to this position and maintains a collaborative mindset to support miscellaneous tasks as needed.