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Administrative Assistant

Communities for Alcohol and Drug Free Youth

CADY, Inc. (Communities for Alcohol- and Drug-free Youth) is a non-profit organization based in Plymouth, New Hampshire with the mission to educate, engage, and empower schools and communities to prevent and reduce youth alcohol, tobacco, and other drug use and to promote healthy environments and promising futures. CADY serves as the Central NH Regional Prevention Network, collaborates with partners to plan and implement environmental prevention strategies, facilitates school-based prevention programming, and also implements the sole youth court diversion program in the Pemi-Baker, Lin-Wood, and Newfound regions. Funding is received from federal, state, county, local municipalities, and private grantors to implement evidence-based prevention programming for youth and young adults in the Central NH region.


Administrative Assistant: Full-Time Benefitted Position

Reporting to the Director of Operations, the Administrative Assistant performs a variety of administrative and staff support duties for the organization and executive director, requiring a range of skills and knowledge of organizational policies and procedures. This position assists and directs visitors; troubleshoots and resolves administrative and technological issues/inquiries; composes, edits, and proofreads correspondence and reports; and prepares a range of administrative documents.

Requirements:

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

  • Proficiency in multi-tasking, maintaining calendars, and scheduling appointments.
  • Detail-oriented and comfortable with working in a fast-paced office environment.
  • Ability to communicate effectively, both orally and in writing.
  • Skilled in computer systems and technology with the ability to provide timely technical support; collaborate with outsourced firm on an as needed basis.
  • Database management skills with an aptitude for data gathering and report generation.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Records maintenance skills.
  • Analytical thinker with excellent problem-solving skills.
  • Requires ability to interact positively with a variety of people and personalities.
  • Strong organizing and coordinating skills with dedication to excellence.
  • Ability to make administrative/procedural decisions and judgments.
  • Professional in appearance and demeanor.
  • Understands the operation of general office equipment.
  • Requires ability to interact positively with both internal and external partners.
  • Knowledge of and commitment to principles, methodology, and practice of prevention and early intervention.

EDUCATION & EXPERIENCE

  • Bachelor’s degree preferred; at least 3 years of experience that is directly related to the specified duties and responsibilities.
  • Proficiency in MS Office with experience in Microsoft 360, PowerPoint, Excel, and Zoom with the ability to record and transcribe meeting minutes.
  • Experience with database management highly preferred.
Responsibilities:

ADMINISTRATIVE SUPPORT

  • Coordinates and performs a range of staff and/or operational support activities for the organization; serves as a liaison with external organizations.
  • Provides administrative support for the organization such as answering telephones (daily check of staff voicemail and message taking), assisting visitors, and resolving a range of administrative issues and tasks.
  • Troubleshoots tech support issues (internet connectivity, printer/copier issues, Microsoft, Zoom, etc.) and serves as liaison for outsourced tech support tickets.
  • Analyzes and provides recommendations for systems to improve office efficiencies.
  • Composes and edits correspondence and/or memoranda from verbal direction, or from knowledge of established organizational policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings; responsible for sending Thank You letters and other acknowledgements; and coordinates mailings.
  • Schedules and coordinates in-person and virtual meetings, interviews, trainings, appointments, and/or other similar activities for the director, which may include coordinating travel and lodging arrangements.
  • Assists the Executive Director with Board of Director communications; coordination of meetings; and dissemination of meeting materials.  Maintains confidentiality.
  • Serves as the liaison for contracted information technology and website services and facilitates and/or provides onsite support for computer-related issues.
  • Establishes, maintains, and updates files, databases, records, and/or other documents and assesses need for updated systems.
  • Requisitions supplies, printing, maintenance, and other services
  • Serves as the regional Public Health Advisory Council (PHAC) coordinator.

EVENT COORDINATION

  • Responsible for facilitating guest lists, invitations, registrations, and other tasks, for community education events, virtual presentations, annual Prevention Summit, Shout Out to Parents, and various fundraising events.

PROGRAMATIC SUPPORT

  • Assists with the preparation of narrative reports and evaluation; performs information gathering as specifically directed.
  • Ensures database is current and up to date; strives to understand full potential of the platform, maintains accurate constituent records, coordinates mailing lists, and processes thank you letters for signature.
  • Assists director in problem solving, project planning, and development and execution of stated goals and objectives.
  • Serves on the Newfound Drug Response Taskforce and provides support in meeting coordination.
  • Supports the Director of Operations in promotion of the Prevention Accelerator Toolkit by maintaining contact lists, populating toolkits, and fulfilling orders.

OTHER DUTIES AND RESPONSIBILITIES

  • Participates in relevant taskforces, subcommittees, and trainings.
  • Provides direction and support to volunteers and interns on an as needed basis.
  • Adheres to all policies, procedures and directives set forth by CADY.
  • Assumes all duties as appropriate to this position and maintains a collaborative mindset to support miscellaneous tasks as needed.
How to Apply:

Please submit resume and cover letter via email to: 

Sarah Roberts, Director of Operations
sroberts@cadyinc.org
Interviews will be scheduled for the end of August, with an anticipated start date of September 19, 2022.

Salary Type: Yearly
Salary Minimum: 40000.00
Salary Maximum 45000.00
Job Location:

Plymouth

Date Added: July 28, 2022

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