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Office Manager

Black Heritage Trail of New Hampshire

Black Heritage Trail of NH

The Black Heritage Trail of New Hampshire is a 501c3 statewide organization based in Portsmouth, NH. The Black Heritage Trail of New Hampshire promotes awareness and appreciation of African American history and life in order to build more inclusive communities today.  BHTNH works to visibly honor and share a truer more inclusive history through exhibits, educational programs, curriculum development, and tours that can change the way our country understands human dignity when it is free of historical stereotypes.  Headquartered in Portsmouth, BHTNH is rapidly growing to become a statewide organization with programs throughout the state.  

 

Vision/Value Statement 

We are committed to the accurate telling of African American history and life throughout the State of New Hampshire.  By fostering dialogues about race, diversity, and inclusion, and sharing these corrective narratives, we believe it is possible to promote understanding and overcome racial division.

 

Greater understanding and overcoming prejudice allows room for developing a more equitable and just view of a shared history that, once free of historical stereotypes, can change the way we understand human dignity.

 


Position Overview

The BHTNH Office Manager’s primary responsibility is to work with the Executive Director to ensure efficient and smooth business processes and coordinate all issues affecting the daily operations of the organization. The Office Manager interfaces with the public and is responsible to maintain a professional atmosphere. A successful Office Manager is highly organized with strong communication skills and the necessary skills to support a variety of business functions with a diverse range of tasks.

This position will work under the direction of the Executive Director to ensure the needs of the office, funders, and constituents are met in a timely manner.

This position is a 30 hours per week (5 days/week) at BHTNH’s office at 222 Court St. Portsmouth, NH.

Requirements:

Attributes for Success

  • Strong administrative and organizational skills
  • Demonstrated office systems management competence
  • Strong communication skills (oral and written)
  • Strong attention to detail
  • Demonstrated ability to multi-task, work independently, and meet deadlines
  • Practice effective team behavior and demonstrate effective interpersonal relationships
  • Commitment to providing outstanding customer service
  • Commitment to continuous improvement
  • Commitment to confidentiality of employee records and stewardship of constituents

 

Knowledge, Skills, and Experience

  • Knowledge of general nonprofit office functions and best practice
  • 3 years of experience in office management or equivalent position with similar responsibilities described above
  • Knowledge of software applications including Google Suite (Gmail, calendar, google docs), Excel, Word, and PowerPoint and MailChimp, Wufoo, Square, QuickBooks or equivalent, WordPress or equivalent
  • College degree desired
Responsibilities:

Office Administration and Systems

  • Manage the office to ensure effective telephone, electronic, and mail communications both internally and externally and maintain professional image
    • Process, track, and refer as appropriate requests for speakers, tours, general information, and media (Executive Director)
    • Maintain electronic calendar of meetings for board and staff
    • Manage requests and schedule of meeting room(s)
    • Assist with Tour Calendar as needed
  • Maintain files for income, expenses, bank deposits in collaboration with Bookkeeper (and Executive Director)
  • Coordinate with bookkeeper and development staff to ensure accuracy of tracking and categorizing of all income
  • Maintain non-profit legal files required for 990 preparation, legal status with State of NH, and City of Portsmouth
  • Maintain all BHTNH employee files
  • Communication and registrations management including MailChimp, Wufoo forms integration with donor database in collaboration with Development staff
  • Assist with preparing documents for Board meetings, trainings, and other meetings as needed
  • Maintain office equipment including computers, copier, fax, telephones, etc.
  • Maintain and replenish inventory and office supplies

 

 Project Management

  • BHTNH Storefront Coordination – Set up, maintain and replenish BHTNH Shop Merchandise supplies and tracking of income from sales
  • Assist program staff with basic social media posts and website updates as needed
  • Work with facilities committee of the board to manage rental units and maintenance for building at 220 Court Street in Portsmouth including direct communication with tenants
  • Schedule Office staff and volunteers to ensure coverage for the storefront particularly during Tour Season of May thru October
  • Assist Executive Director with Interns and volunteers

 

Work Environment/Physical Requirements:

  • Routine office environment which includes a public storefront
  • Able to lift/maneuver up to 20 pounds on occasion, and at varying heights.
  • Occasional night / weekend work required.
  • Must have own transportation, a valid driver’s license, and adequate insurance Parking is provided at location.
How to Apply:

Please email cover letter and resume with Office Manager Position in the subject line by February 18, 2022 JerriAnne Boggis, Executive Director at info@blackheritagetrailnh.org

Salary Range:

$32,000 to $35,000

Job Location:

Portsmouth

Date Added: January 13, 2022

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