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Facilities Coordinator

Families in Transition

Mission: To prevent and break the cycle of homelessness.

Our Aspiration:

To be the most effective and respected resource in the region preventing and breaking the cycle of homelessness.

Our Values:

  • Treating others with dignity;
  • Building collaborative relationships;
  • Empowering people

Our Core Strategy:

  • Pursuing evidence-based approaches to address the root causes of homelessness.
  • Meeting people where they are by providing essential needs while engaging clients in a transformative process to reach their fullest potential
  • Providing all the resources and support someone needs to prevent and break the cycle of homelessness; an
  • Building strong, collaborative relationships with our clients and partners to provide the best support possible.

*Families in Transition is an Equal Opportunity Employer*


Job Summary: The Facilities Coordinator provides administrative and project management support including data entry, scheduling meetings, preparing correspondence, filing, etc. for the facilities department. This position involves using business software applications to prepare correspondence, reports, presentations, agendas, etc. and property management software to record maintenance requests from tenants and staff. Position will be responsible for assisting the facilities department with annual inspections and code compliance reviews by funding organization, vendors and local/state/federal agencies and completing projects as assigned by the VP of Housing Development & Operations.

Requirements:

Minimum Requirements (Education/Experience/Certificates/Licenses): 

  • Associate’s Degree
  • Valid Driver’s License
  • Experience with Microsoft Office applications (Word and Excel)

 

Preferred Qualifications: 

  • 2 years of Administrative Assistant Experience
  • Facilities or Property Management Experience
  • Bachelor’s Degree
Responsibilities:

Essential Functions:

  • Serve the needs of the Facilities Department though web research, purchasing, payment/invoice processing, data entry and being a primary contact person for the team that is often not accessible during the day
  • Manage multiple projects as assigned by the VP of Housing Development & Operations, i.e.: office furniture inventory list, code compliance reviews, building assessments, etc.
  • Assist with preventative maintenance safety inspections including; fire/smoke detectors, emergency lighting, fire extinguishers, and sprinkler systems and proactively address issues by escalating to  appropriate staff member.
  • Maintain and update Facilities Department calendar for annual inspections and preventative maintenance work with funders, vendors and local/state/federal departments and ensure timely follow up
  • Answer calls coming into the maintenance request line, record issues in software system and create service tickets for all maintenance requests
  • Learn and manage the property maintenance software system (BostonPost) and provide recommendations for improvement to more effectively and efficiently track maintenance requests and building information
  • Schedule preventative and planned repair maintenance tasks related to electrical, mechanical, plumbing and safety equipment/systems at FIT buildings
  • Communicate effectively and professionally via email and phone with vendors regarding materials, quotes, scheduling, delivery, etc.
  • Respond appropriately to e-mail, phone and written inquiries from internal and external customers of the Facilities Department; proactively communicate on behalf of the Facilities Department
  • Schedule and set up meetings, events, and inspections
  • Distribute/order office and maintenance supplies as requested
  • Communicates appropriately and courteously to residents, vendors, employees and the general public at all times 
  • Assist the VP of Housing Development & Operations by handling administrative tasks and projects

 

Other:

  • Demonstrate a positive, enthusiastic and motivating presence at all times.
  • Participate in trainings
  • Ability to proactively address issues and escalate to appropriate staff member   
  • Candidate must be a creative problem solver that can multi-task and meet project deadlines
  • Maintain and promote professionalism, in accordance with the FIT Employee Handbook.
  • Perform other duties assigned by VP of Housing Development & Operations
  • Uphold and promote Families in Transition mission.
Salary Range:

$17/hr

Job Location:

Manchester

Date Added: November 22, 2021

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