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Office Assistant

Northeast Resource Recovery Association

The Northeast Resource Recovery Association is a non-profit 501(c)(3) organization. NRRA provides cooperative purchasing programs, educational and networking opportunities, technical assistance, and cooperative marketing programs that have received national recognition for establishing innovative grassroots recyclables marketing cooperatives with competitive pricing which enable small rural and large urban communities to manage their own recycling programs.    


Northeast Resource Recovery Association (NRRA) seeks a detail-oriented individual for the position of Office Assistant.  This is a new position that will play a key role in supporting three departments in our office of ten people.  The successful candidate will possess a degree and one year of related experience (or equivalent), have excellent organization and attention to detail, a desire to learn and excel while supporting multiple departments, and support NRRA’s mission to partner with communities to make recycling and waste reduction strong through economic and environmentally sound solutions. 

This is a full-time position with benefits based at the NRRA office in Epsom, NH.  NRRA is one of only a handful of nonprofits in the country that connects municipalities selling recyclable commodities with buyers of those recyclables.  The Office Assistant will provide key administrative support for the Administrative Manager and support the work of all departments.  Experience with providing administrative support, excellent attention to detail and organization, and the ability to multitask and work effectively and calmly under pressure are essential for this position.

A copy of the full job description is available at https://www.nrrarecycles.org/news/nrra-hiring-full-time-office-assistant.  

NRRA offers an excellent benefits package including health and dental insurance, flexible spending accounts, 401(k) with generous match up to 6%, life and disability insurance, and paid vacation and sick time.  We pride ourselves on having a positive, environmentally conscious office culture that values work-life wellbeing.  This position is based at NRRA headquarters in Epsom, NH—within 15 minutes of downtown Concord. 

Requirements:

If you don't meet every qualification outlined below, but are intrigued by this position and feel you could be a good fit, we’d like to hear from you.  Please apply and tell us more about yourself.

  • Associates or Bachelor’s degree and one year of relevant experience (or equivalent combination of education, training and experience)
  • Excellent written and oral communication skills
  • Ability to communicate effectively with people of various backgrounds and interests
  • Reliable, with excellent attention to detail and organization
  • Proficient in use of internet and Microsoft Office Suite, particularly Outlook and Excel
  • Quick learner, especially of technical issues
  • Ability to work effectively and calmly and problem solve in a fast-paced environment
  • Positive attitude and willingness to accept a challenge
  • Interest in the mission of the organization

Other Qualifications that might be useful:

  • FileMaker, Salesforce and general database experience
  • Customer service background
  • Experience with basic website maintenance and social media
Responsibilities:

Essential duties and responsibilities:

  1. Administrative
  • Sort and distribute mail; mail checks and invoices
  • File and maintain records, including bills of lading and weight tickets
  • Prepare correspondence and reports, including member activity reports
  • Track and file renewals of contracts and other documents, including cooperative marketing contracts, certificates of insurance, tenant leases
  • Update pricing books in database for cooperative marketing vendors
  • Create and send invoices, including for membership dues and workshops
  • Monitor and order office supplies as needed
  • Oversee change of contact process, including updating database and sending welcome packet
  • Support for board of trustees, including attending board meetings and take meeting minutes
  • Assist other staff members with a variety of administrative tasks as needed
  1. Information Technology
  • Assist with website updates and maintenance
  • Create, edit and send emails through Constant Contact or other newsletter tool
  • Assist Administrative Manager, staff, and members with I.T related questions
  • Assist staff members with social media posts and website maintenance
  • Track and report on effectiveness of digital outreach, including email newsletters and social media posts
  • Review, send and approve requests to join NRRA members listserv
  • Enter various data in database in timely, accurate and consistent manner; assist Administrative Manager with ensuring integrity of data in database
  • Learn and use new software programs, tools, and resources as necessary to assist with completing tasks efficiently
  1. Programs & Events
  • Coordinate NH the Beautiful programs administration, including signs, grants, blue bags, and maintaining accurate records for same
  • Oversee administration of annual compost bin sale
  • Assist with developing communications materials, including annual report
  • Create and email NHDES certificates for participants that attend member events
  • Assist with preparation for events, including annual meeting and conference
  • Provide support for annual conference and expo, including registrations, invoices, and tracking sponsors, exhibitors, and speakers
  1. Other duties as assigned
How to Apply:

View the full job announcement and job description at https://www.nrrarecycles.org/news/nrra-hiring-office-assistant-0. 

Applications will be reviewed on a rolling basis as they are received.  Please email a resume and cover letter to Stacey Morrison, Administrative Manager, at smorrison@nrrarecycles.org. NRRA is an Equal Opportunity Employer.   

Salary Range:

32,500

Job Location:

Epsom

Date Added: October 6, 2021

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