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Office Manager

HAVEN Violence Prevention and Support Services

HAVEN, formerly known as A Safe Place and SASS officially merged in July of 2015 becoming the largest violence prevention and support services agency in NH. We are dedicated to addressing public health through violence prevention and improving the well-being of children and families. Preventing abuse and providing support for those impacted by domestic and sexual violence can lead to healthier and more secure children and adults. Our mission is to prevent sexual assault, domestic violence and stalking and to support and empower women, men, youth and families to heal from abuse and rebuild their lives. Through a 24-hour client service support program and a Safe Kids Strong Teens K-12 Prevention education program, this organization provides services to individuals and families throughout Rockingham and Strafford Counties.


Manage daily operation of main office, coordinate HR duties and other business activities and serve as a liaison to all HAVEN locations

Responsibilities:

Human Resource:
• Assist with employee recruitment and on- and off boarding of new and separating employees.
• Conduct benefits enrollment, changes, and terminations, and communicates benefits information to employees.
• Responsible for all administration of and activities related to payroll, including detailed knowledge of payroll service, system, and platform, and act as internal expert and liaison on behalf of the Executive Director and staff.
• Conduct employee I-9 documentation, and criminal background and DMV checks.
• Maintain employee electronic, paper, and payroll platform files.
• Coordinate with payroll service to ensure compliance with all necessary state and federal payroll reporting requirements.
• Respond to all authorized payroll inquiries including worker's compensation, self audits and mortgage company verifications of employment.
• Monitor all legislation relevant to the organization (employment standards, OSHA, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant.

General Office Coordination:
• Manage inventory and insure adequate office supplies for all sites.
• Organize and maintain general files, mailing lists, manuals and correspondence.
• Manage office space and furnishings for all sites.
• Manage lease agreements.
• Oversee annual insurance audits.
• Maintain necessary insurance coverage for organization and employees.
• Assist IT Support Manager with the purchasing and maintenance services on office equipment.
• Perform receptionist duties as needed.

Grants Management:
• Coordinate town funding requests and applications.
• Maintain computer and hard copy files for grant requests
• Retrieve and prepare statistical information for town funding requirements.
• Assist Finance Director with annual fiscal audit.
• Assist Finance Director with filing and maintenance of grant records.

Other:
• Assist in special projects and assignments as required for the effective operation of the agency.

How to Apply:

Interested candidates should submit a cover letter and resume to Kathy Beebe, Executive Director kbeebe@havennh.org

Job Location:

Portsmouth

Date Added: June 10, 2021

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