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Executive Administrative Assistant

Catholic Charities New Hampshire

Catholic Charities New Hampshire is one of the largest non-profit social services agencies, serving 1-in-12 New Hampshire residents and helping them overcome major life obstacles, build independence and move their lives forward. Programs include Counseling Services, The New Hampshire Food Bank, The CareGivers, Our Place, Parish & Community Services, Immigration Legal Services and the St. Charles School. For more information, please visit www.cc-nh.org.


Catholic Charities New Hampshire, located in Manchester, NH, is looking for a full-time Executive Administrative Assistant to join our team. The Executive Administrative Assistant is responsible for providing assistance and support to the organization’s Senior Leadership Team, in addition to communication to Board members and internal/external stakeholders, as well as potentially supporting operations for the agency (when needed). Additionally, the Executive Assistant will also perform accounting and related clerical support functions in accordance with established policies and procedures. We are offering a sign-on bonus of $5000 for this position. $2500 paid after 90 probationary period and another $2500 paid after one year of employment.

At Catholic Charities, we strive to provide person-centered services to strengthen New Hampshire families and build independence. We respond to those in need by offering programs that heal, comfort and empower.

Requirements:
  • Associates degree in Business Administration or equivalent business experience preferred.
  • Minimum five years of experience in executive management support functions.
  • Familiarity working with Catholic Organizations (a plus).
  • Excellent computer proficiency (Microsoft Word, Excel, Power Point, Outlook, electronic mail, Zoom, etc.).
  • Experience with social media and excellent written and verbal communication skills.
  • Outstanding presentation and organizational skills.
  • Ability to interact with all levels of staff and professionals.
  • Displays ability to multitask, prioritize, & take initiative (self-starter).
  • Demonstrates exceptional time management.
  • Excellent attendance and punctuality.
Responsibilities:
  • Handle various administrative and executive support-related duties
  • Maintain senior executive appointment schedules by planning and scheduling internal/external meetings, conferences and teleconferences.
  • Serve as contact for Diocesan-affiliated meetings and events.
  • Provide support to the Board of Trustees and multiple board committees
  • Coordinate incoming and outgoing communication to and from board/committee members.
  • Provide current and historical Board/Committee reference by developing and utilizing filing and retrieval systems.
  • Maintain current Governance manual and by-laws.
  • Manage projects, conduct research, retrieve, compile and post statistical data.
  • Draft, proof and finalize internal and external written communications.
  • Plan, schedule, and coordinate other business or social-related events as assigned.
  • Prepare and edit correspondence, reports and presentations.
  • Practice exceptional ethical behavior and understands the need for confidentiality.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Ability to function as an effective team player who can accept/give constructive feedback.
  • Supervise receptionist(s).
How to Apply:

To be considered, please send your resume, cover letter and salary requirements to Kevin Spillane (Recruitment & Compensation) at kspillane@nh-cc.org

Job Location:

Manchester

Date Added: May 25, 2021

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