Job Listing

Responsible for the effective and efficient coordination and scheduling of all direct care staff resulting in the smooth shift-to-shift operation of Spaulding’s student programs.  This will include finding and scheduling qualified substitutes as needed to ensure that expected education and residential programming occurs at all times.

Coordinates with all Spaulding Academy & Family Services departments, as needed, to schedule for school hours both staffing and student activities related to Center wide needs (with Health Services, Behavioral Health, Residential, Academic, Food service, Facilities, etc.). 

Schedules staffs trainings.

We are a 24/7 facility, therefore, the need to be adequately staffed for the school day, morning routine, medical appointments, vacations, court dates, etc. is imperative.

Manages (recruits staff and fills open shifts) resulting from staffs planned and unplanned time off.

Contacts and schedules compatible substitute staff to cover open shifts.  Responds to or otherwise communicates with staff regarding scheduling.

Familiar with Spaulding’s staff-to-student ratios to an extent that will allow for reasonable and responsible placement of staff that is consistent with the requirements of the classroom and residential setting.

Enters scheduling data into daily Scheduling Report and/or software, publishing the schedule by a pre-determined time as well as informing all appropriate parties of day-to-day staff scheduling changes.

Staff Support Functions:

Serves as On-site Supervisor for Restraint incidents and debriefings:

All hour on site response, supervision and attendance at all events and near misses when possible (to observe what worked and why)

Take lead post a Restraint event by debriefing all staff involved, the student, all event witnesses, gathering event timelines, reviewing documentation, and providing a report to oncoming supervisor or administrator

Substitutes for school direct care staff and school administrative assistant staff as needed.

Administrative Functions:

Complete payroll administration and preparation under the direction of school administrators, approves and manages time off requests, finalizes payroll each week.
Supervises, counsels, trains and evaluates assigned staff under the supervision of a school administrator.
Maintain school organizational lists such as; school classroom assignment lists, day student transportation lists, staffing lists, staff information lists.
Attends staff meetings, in-service trainings, and other meeting as requested.