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Grant Accountant

Harbor Homes

The Partnership for Successful Living (Harbor Homes) is an innovative network of community organizations that helps New Hampshire individuals and families find solutions to many of life’s most challenging issues and gain sustainable independence. The Partnership is a collaboration of four New Hampshire non-profit agencies that share a common board of directors and CEO. This unique model helps the Partnership for Successful Living provide a wide range of services in an efficient, innovative and collaborative way, further benefitting the people it serves and the wider community.


The Partnership for Successful Living takes a holistic approach to community care which recognizes that individuality, dignity, good health and wellness, self-respect and a safe place to live are key to a person’s ability to contribute to society.

Who the Partnership serves

Each year, about 5,000 of New Hampshire’s most vulnerable community members receive support from the Partnership for Successful Living. In 2019, the Partnership provided 2,000 people homes, 4,000 people access to health care, 700 people access to substance use disorder treatment and 250 people with HIV/AIDS case management and other support, just to name some of the services provided.

The Partnership for Successful Living is made up of four non-profit organizations that serve people throughout Southern New Hampshire:

-- Harbor Homes, Inc. seeks s to create and provide quality residential, health care, and supportive services to individuals and families who are experiencing homelessness and/or living with behavioral health disorders. It also operates Greater Nashua’s only Healthcare for the Homeless clinic, Harbor Care Health and Wellness Center. 

-- Healthy at Home, Inc. seeks to enhance the lives of people with illness or injury through a cooperative relationship with the community, professional medical providers, and organizations that serve people in need of healthcare.  Qualified staff provide affordable, high-quality home health care, personal care, and related services to adults and the elderly so that they can remain in their homes and maximize their independence.

-- Keystone Hall, also known as the Greater Nashua Council on Alcoholism, Inc., provides comprehensive substance use treatment and recovery services to individuals and families in a supportive environment while providing a strategic framework for substance use prevention in New Hampshire. 

-- The Southern NH HIV/AIDS Task Force, Inc. increases the quality and availability of knowledge, services and resources in all matters relating to HIV infection and AIDS to the people in the Southern New Hampshire region, regardless of race, religion, ethnicity, disability, gender, age, or sexual orientation. 


  • The Partnership for Successful Living is an innovative health and human services non-profit organization that provides housing, healthcare, home health, behavioral health, and addiction treatment in collaboration with many community partners. We also offer many programs specifically focused on our military veteran and homeless populations. Under the affiliate of

    Harbor Homes, we are seeking a full – time Grant Accountant. Reporting to the Controller, the Grant Accountant is responsible for processing monthly expense reimbursement submissions of Federal and State grants in accordance with applicable guidelines and Uniform Guidance. The

    Grant Accountant is also responsible for post-award grant administration, managing grant records, reporting procedures and timetables, and other related accounting duties required by funders. The ideal candidate must exercise independent judgment and discretion, and is responsible for making recommendations to improve grant reporting procedures and compliance.


Required/ Preferred Skills

  • Bachelor degree in business administration, accounting or related field preferred.
  • Minimum of 2-4 years’ work experience with budgets and grants/contracts.
  • Strongly prefer experience in nonprofit and/or government accounting, including grant and contract accounting, compliance, and reporting.
  • Accounting for non-profits (understand accounting by funding sources, programs, A/R management)
  • Technical expertise required; Intermediate Microsoft Word and Excel (SUM, SUMIF, SUMIFS,
  • VLOOKUP, Data Validations, TRUE/ FALSE, Other). Ability to work fast and use Excel in a way that promotes automation, fast processing, and validation of data is an essential function of the scope of work
  • Data management (Sorting, managing, matching, arranging, maintaining, and updating complex data)
  • Problem solving (Identifies issues and looks for solutions/ proactively seeks to improve processes)
  • Experience as a Grant Accountant, Financial Analyst, and/or government finance requirements preferred
  • Experience in prioritizing projects, meeting deadlines, and initiating follow through with meticulous attention to detail and high-level accuracy both individually and in a team setting
  • Experience with Abila MIP Accounting software and Kronos a plus
  • Solid analytical capabilities and strong writing skills
  • Exceptional interpersonal skills, the ability to work independently, and the ability to maintain working relationships with staff, partner agencies, funders, and all other internal and external workforces at all levels with utmost professionalism

Responsibilities include but are not limited to:

  • Provides general grant administration by managing grant records & reporting procedures and timetables
  • Prepares ledger entries to maintain grant activity accounts
  • Prepares reimbursement packages for requesting funds
  • Prepares and files reports required of the grant, including close outs
  • Monitors grants to assure compliance with policies for expenditures
  • Maintains the fiscal management of grants & contracts in accordance with government regulations, and donor requirements
  • Gathers and analyzes all necessary supporting documents for reimbursement requests
  • Prepares and generates financial reports for funders and for management analysis , adhering to various reporting requirements
  • Ensures invoicing and reporting of costs comply and adhere to GAAP, Uniform Guidance Title 2 CFR 200, and funder specific regulations
  • Assists with reporting program and financial information quarterly, annually, or as needed to agencies
  • Assist with annual audits
  • Assists with collecting, maintaining, and updating monthly supportive services financial data
  • Monitors and maintains personnel system based on grant requirements
  • Accurately prepares and submits monthly grant invoices, and annual, quarterly, and monthly reports for a portfolio of contracts/ grants accurately and on a timely basis.
  • Assists to resolve any issues surrounding grant invoices, including disallowed expenses or technical issues; working collaboratively with accounting department, funders, and program staff
  • Performs periodic reconciliations of GL accounts and back months to ensure grant funding is maximized
  • Assists with preparation of grant budgets and budget modifications; mostly technical set up
  • Tracks grant budgets monthly to ensure funder compliance and maximum utilization; recommend strategies to ensure spend down.
  • Prepares grant variance and other ad hoc reports for management
  • Performs other duties as assigned by the Controller and CFO
How to Apply:

To apply for this posiiton, please visit or email

Please feel free to call 603-882-3616 during business hours, and ask for Human Resources, if you wish to speak to us in person.

We look forward to reviewing your materials. Thank you!

Salary Range:

Available upon request

Job Location:


Date Added: May 13, 2020

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