Residential Administrative Assistant
About the Organization
Based in Manchester, New Hampshire, The Moore Center is a state and regional innovator with more than 50 years of experience in helping people become productive, fulfilled members of the community. Working closely with each individual, The Moore Center identifies unique needs and creates individualized programs to enhance that person’s quality of life and that of the community as a whole.
We are an award-winning leader recognized for providing high quality, cost-effective services with a personal, caring touch to individuals with developmental and intellectual disabilities and acquired brain injuries, as well as services to children and senior citizens and training for the human services workforce.
Compassion, commitment and community provide the foundation for all of The Moore Center’s initiatives and inspire our primary goal: Creating opportunities for a good life.
The Moore Center is one of New Hampshire’s largest human services organizations, providing services to over 2,000 individuals with intellectual and developmental disabilities and acquired brain disorders, as well as award-winning, innovative programs for children, adults and senior citizens.
We offer a wide range of employment opportunities, competitive wages, and a comprehensive, competitive benefits package with all full-time positions. We’re also committed to our employees’ professional growth. Our training and development programs enable employees to build careers while constantly improving the ways in which we serve our clients.
For more information visit www.moorecenter.org.
About the Job
Position Summary: Provide a high level of administrative support to the Residential Department
Essential Responsibilities:
· Review and Process Monthly Documentation
· Scan and electronically file documentation
· Submit attendance to accounting on a weekly basis
· Coordinate and audit designated electronic health records for the department
· Coordinate movers for client moves
· Assists in scheduling home maintenance for staffed homes
· Notarizing background checks as needed
· Compliance and Certification tracking for homecare providers and their designees
· Ensure that all homecare providers have a minimum of 2 trained and ready designees per individual served and maintain these trainings as needed.
· Order supplies for the staffed residences
· Assist in coordinating annual training days for residential department
· Assist with other assignments and projects as assigned
Qualifications:
Education and Experience
· Associate’s degree or equivalent
· A minimum of two years’ experience as an Administrative Assistant or related Administrative role
· Ability to obtain Notary public certification within 60 days of hire
· Proficiency in Microsoft Office Suite and database systems
· Valid driver’s license and access to a safe operating vehicle during scheduled working hours
· $100,000/300,000 Automobile Liability Insurance
Skills and Abilities
· Demonstrate a commitment to The Moore Center’s values
· Comply with all state, agency and department policies and procedures
· Possess strong time management and organization skills, including the ability to prioritize multiple tasks and ensure timely follow through
· Ability to work independently and as part of an inter-disciplinary team.
· Demonstrate creative, innovative thinking and problem solving
· Interact effectively with people of varied educational, socioeconomic and ethnic backgrounds, skill levels and value systems
· Demonstrate excellent verbal and written communication skills
· Demonstrate proficiency in Microsoft Office, including Word, Excel, Outlook, and the ability to master new software
· Interact effectively with people of varied educational, socioeconomic and ethnic backgrounds, skill levels and value systems
· Excellent written and oral communications skills
· Ability to work well under pressure