Finance Manager

The Family Place is one of 15 Vermont Parent Child Centers supporting the healthy growth and development of young children through programs that strengthen families and our community.  We are seeking a dynamic Finance Manager committed to ensuring the financial health of the organization.  The Finance Manager plays a key role in supporting the mission of The Family Place through leading an exceptional finance team.  The Finance Manager is a partner to the Executive Director and provides senior level accounting in the maintenance, review, and reconciliation of financial records and strategies that support and promote the mission of the organization.

This position is located at our beautiful campus in Norwich, VT.  The Finance Manager position is a hybrid role with a requirement to be in the office to collaborate with our team at least 3 days per week.

DESCRIPTION

Financial and Accounting Management 

• Manage, implement and supervise all financial functions of the agency
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, banking and petty cash.
• Develop and implement effective internal controls to ensure segregation of duties, regular reviews, and approval processes to reduce errors and risk
• Ensure compliance with GAAP, IRS regulations, state and federal requirements for non-profit organizations and government contracts
• Create, maintain, and implement agency financial procedures manual, cost allocation standards, and reporting schedule/calendar for all contracts and grants.
• Partner with Executive Director to create annual operating and capital budgets
• Provide detailed monthly budget reports by program, project, and funding source to Program Directors and Executive Director
• Prepare accurate monthly financial statements including Balance Sheet, Profit and Loss, A/R Aging Summary, and Cash Flow statements by the 10th of each month
• Provide documentation and information to external auditor and ensure timely completion of audit and 990

Grants and Contracts Management 

• Responsible for implementing agency financial procedures, cost allocation standards, and reporting schedule/calendar for all government and third party grants and contracts
• Work with Executive Director, department leaders, and state program officers to assure compliance with financial requirements of all grants and contracts.
• Collaborate with department leaders to develop and monitor budgets by funding source
• Prepare and/or review budgets and financial reports for all applications, contracts, grants and agreements
• Work with AP Specialist to ensure all expenditures are allocated to the appropriate program and funding source.
• Prepare requisite invoices and back up documentation and submit to appropriate agencies for payment.
• Prepare for and participate in site visits and audits
• Facilitate preparation of subcontractor payments for CIS Contract

Fee for Service Management 

• Oversee all fee-for-service procedures to ensure accuracy, efficiency, and timeliness of billing and invoicing
• Review AR reports monthly to ensure invoices and billing are being tracked accurately and reconciled on a regular basis
• Assist in the development and implementation of processes to invoice and collect co-pays and deductibles from program participants
• Work with department leads to develop and track payment plans for participants experiencing economic hardship
• Manage 3rd Party Medical Biller
• Crosstrain on receipt and reconciliation of CIS Medicaid billing

Payroll Management 

• Work with Human Resources to oversee and ensure accurate processing of payroll
• Partner with Human Resources to accurately calculate wages, bonuses, stipends, overtime, leave and deductions.
• Work with Human Resources to oversee special payroll runs for off-cycle payments, terminations, or other employee compensation adjustments.
• Ensure Human Resources collects, reviews, and verifies timekeeping data, ensuring accuracy and compliance with company policies and labor regulations.
• Distribute annual W-2 and 1099 forms and ensure year end payroll tax reporting is completed accurately and on time

Education and Experience

• Bachelor’s degree in accounting, finance, business administration or related field is required.
• 3+ years’ experience in accounting and financial management required
• Experience in non-profit accounting and financial management preferred

Skills and Knowledge

• Advanced skills in QuickBooks online and Microsoft Office suite.
• Demonstrated skill in GAAP accounting, grants management, financial reporting, budget development and analysis.
• Thorough knowledge of fiscal procedures, including automated fiscal recordkeeping and electronic spreadsheets.
• Working knowledge of uniform state and federal contract requirements (2 CFR Part 200)
• Working knowledge of cost allocation practices and procedures.
• Ability to develop checkpoints to maintain the overall integrity of the financial system.
• Ability to interpret and apply rules and regulations of considerable complexity.
• Skill in preparing accurate financial and statistical reports.
• Able to communicate effectively with the Board, administration, staff and the general public
• Strong interpersonal skills including ability to problems solve complex situations by fostering collaboration and communication among teams