Development Operations Coordinator

About Bear-Paw Regional Greenways
Bear-Paw is a Land Trust Alliance accredited nonprofit with over 11,000 acres conserved. Our mission is to cultivate a resilient network of wild and working lands to sustain connections across the people, plants, and wildlife in our community. We envision a region in which our communities and lands are diverse and thriving, people are nourished by their connection to the outdoors and each other, and we are collectively stewarding wild and working lands for future generations.

Job Summary

Bear-Paw is seeking a tech-savvy, hyper-organized individual to lead our donor data systems and keep day-to-day operations running smoothly behind the scenes. This part-time position will manage our Neon CRM database, process gifts, maintain donation records, prepare regular reports, and coordinate communications lists. You'll also play a supporting role in general office systems by keeping core operations on track.

The ideal candidate is self-directed, dependable, and energized by building and maintaining structure. You’re the kind of person who loves cleaning up spreadsheets, spotting patterns in donor behavior, and turning a messy workflow into a clean checklist. You’re proud to be the behind-the-scenes engine that keeps a mission-driven nonprofit running.

Key Responsibilities

1. Donor Database & Development Support

• Maintain and update Neon CRM, ensuring clean and accurate donor records
• Prepare deposits to process gifts, prepare thank-you letters, and coordinate with the bookkeeper to reconcile deposits
• Generate reports for campaigns, appeals, and monthly dashboards
• Manage email, mailing, and event lists in coordination with the development calendar
• Identify opportunities to automate or improve development workflows
• Support segmentation, moves management tracking, and donor communications prep
• Coordinate preparation of fundraising campaigns both print and digital
• Provide occasional support for outreach events (e.g., data capture, follow-up lists)

2. Executive Support & Administrative Operations

• Provide light administrative support to the Executive Director (e.g., scheduling, reminders, printing board materials)
• Assist with digital filing, donor correspondence, and records requests
• Handle routine office tasks such as mail, supplies, and check prep for deposits
• Monitor organizational email accounts and route inquiries appropriately

The person who will best succeed in this role has:

• At least 2 years of experience in nonprofit administration, development, or operations
• Exceptional attention to detail, strong writing, and excellent follow-through
• Proven ability to organize complex information and keep systems and people on track
• Proficiency with donor CRMs and database management (Neon CRM a plus)
• Advanced skills with Excel and Google Sheets
• Comfort navigating ambiguity and solving problems without step-by-step guidance
• Familiarity with nonprofit fundraising and basic finance
• Strong time management and ability to work independently
• Fluency with cloud-based tools (e.g., Google Workspace) and digital file systems
• Discretion and professionalism when handling confidential information
• A commitment to continuous learning and pride in doing essential, repeatable tasks well
• Genuine belief in the mission of Bear-Paw Regional Greenways

Compensation and Benefits: 

• 25 hours/week with flexible scheduling
• Paid time off (vacation, sick, holidays)
• Paid professional development
• Opportunity for growth as Bear-Paw expands 
• Hybrid work possible after onboarding; must be available in-office at least 2 days/week

Diversity, Equity, and Inclusion

Bear-Paw prides itself on treating people like people. We aim to foster an inclusive environment where everyone feels a sense of belonging and is valued and respected regardless of age, title, or experience. We are committed to diversity, equity, and inclusion across all areas of our organization, including our recruitment and hiring practices.  Bear-Paw is proud to be an equal opportunity employer and does not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics.