Administrative Coordinator

Basic Function:          

As a member of a small team at Breathe New Hampshire, and under the direction of the President and CEO, the Administrative Coordinator position will have the responsibility for professionally managing the basic functions of the office. This position has responsibility for providing support to the President & CEO, and to manage matters related to the Board of Directors. Additional support to the entire staff will also be required. The Administrative Coordinator must possess high integrity, honesty, humor, and a willingness to tackle office challenges while maintaining a professional demeanor.

Qualifications: 

• 2-3 years’ experience in administration, office manager, support positions. Associate’s degree or higher.  Bachelor’s degree preferred.
• Excellent written and verbal communication skills. 
• Strong organizational skills, detail oriented, excellent time management.
• Must possess a positive, pleasant, and collaborative demeanor. 
• Must be professional and dress accordingly.
• Ability to work independently and problem solve.
• Must be a good team player and work effectively with all Staff, Board of Directors, Volunteers, and external constituents. 
• Knowledge and experience in human resource principles and practices is a plus. 
• Highly proficient in technology including Microsoft 365, Word, Excel. Working knowledge of Neon database, and Constant Contact is a plus.
• Proficient in Teams and Zoom virtual meetings.
• Skilled with social media platforms.

General Responsibilities:

• Assist the President & CEO with all administrative duties. 
• Be the “front person” for the organization.
• Answer the phones in a polite, professional manner.
• Manage and takes minutes for all Board meetings, as well as Finance Committee and distribute accordingly.
• Performs other miscellaneous duties as assigned or directed.
• Maintain files for organizational records, board related materials and other records as necessary.
• Assist with communications with Board members as needed. 
• Works with external IT support firm on issues relating to computer/server/cell and handles inquiry issues for staff.
• Processes and assists with Fun Pass orders.
• Processes credit card payments and remote check deposits for donations, registrations, and purchases.
• Prepares donor thank you letters.
• Administers incoming and outgoing mail, which includes recording daily income receipts journal and posting invoices for accountant.
• Maintains US Postal and permit accounts; orders supplies for postage machine, shipping supplies, and stamps. 
• Creates monthly reports for various office support.
• Orders office supplies and maintains an office inventory.
• Provides backup for the development department and assists with special events and registrations.
• Updates Breathe NH website and assists with social media posts.
• Keeps central files up to date.

Schedule:  This is a 30 hour per week position, Monday – Thursday, 8:00 am – 4:00 pm. Limited remote work available.