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Administrative and Project Assistant

Monadnock United Way

About MUW

This is an exciting time in MUW’s 65-year history. We are in the first year of a 5-year strategic plan aimed at addressing our region’s most pressing needs. Through research conducted by MUW, the NH Charitable Foundation and the NH Public Policy Institute, we learned that MUW and its partners are poised to create positive, measurable change in these areas:

  • Children:  Community children live in safe, nurturing, healthy homes and communities.
  • Education:  Community members receive an education that enables them to achieve their fullest potential.
  • Financial stability: Community members have the financial resources they need to live healthy, happy, and productive lives.
  • Basic needs: Community members have access to food, shelter, heat, and transportation. MUW believes these are foundational needs that support the focus areas above.

In addition, we learned that regions across the country have stronger, more lasting effects when communities come together to address social problems using evidence-based practices in a systems-based investment approach called “Impact.” MUW is embracing impactful investing to achieve long-term, lasting change for our region.

About the Monadnock Region of NH

The Monadnock Region is a beautiful, Currier-and-Ives corner of New Hampshire – known for its beauty, access to outdoor activities, vibrant arts culture, and excellent cuisine. This region is also known for its generosity and commitment to community. People in this region give freely of their time, talents and treasure to ensure that everyone has the opportunity to thrive. As a result, the Monadnock United Way sits at the top of the scale nationally for funds raised per capita within the UW system. The Major Gifts Manager will be joining a vibrant and supportive community with opportunities to grow personally and professionally. 

Monadnock United Way is an Equal Opportunity Employer.


Position Summary           

Monadnock United Way (MUW) is seeking a full-time professional, energetic, administrative/project assistant who wants to make a difference in this community. You will be supporting a grant funded initiative from the Preschool Development Grant (PDG) that supports regional coalition building in support of young children and their families.  

You will also support the day-to-day operations at MUW. Reporting to the President and Project Manager, this position requires high level interaction and collaboration with the Monadnock United Way (MUW) President, PDG Co-directors, Staff, Board, Committees, Volunteers, Partners and a broad range of community stakeholders. A high concentration of discretion and confidence must be exercised in all matters.

Requirements:

Competencies

The administrative assistant must model the competencies expected of all MUW staff: 

  • Mission Focused. Employee’s top priority is to create real social change that leads to better lives and overall community well-being. This drives employee performance and professional motivations. 
  • Relationship Oriented. Employee understands that people come before process and is astute in cultivating and managing relationships toward a common goal. 
  • Collaborator. Employee understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement. 
  • Results Driven. Employee is dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact. 
  • Brand Steward. Employee is a steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network. 
  • Role Model. Employee is a role model for shared leadership and advocates for collective impact principles and processes

Skills:

  • Minutes taking: good oral and written communication skills
  • Logistics for meeting scheduling, emailing teams, sharing info among groups: strong organizational skills
  • Logistics for campaign support, collecting invoices, coding them, monitoring lightly against budget: strong organizational and basic math skills

Values

The Administrative/Project Assistant must model and support the values of the organization: 

  • Results driven, innovative, passionate and committed to the mission of MUW.
  • Commitment to Community Success. Make a positive difference and have a measurable impact of enduring consequence. 
  • Co-leadership. Empower others and act as a catalyst for promoting positive change in our community. 
  • Inclusiveness. Aspire to involve every segment of the community in every aspect of work.
  • Integrity and Accountability. Act with integrity that justifies trust. 
  • Innovation. Value innovation in community building to affect positive change. 

Experience and qualifications

  • Strong interpersonal, oral and written communication skills with an ability to relate to a diverse group of individuals or organizations in an effective manner
  • Embraces change and thrives in a rapidly changing environment
  • Possesses an “All-hands on deck” attitude toward work in a small office environment
  • Self-starter with ability to work independently as well as in a team environment
  • Ability to take direction from multiple managers and prioritize tasks for efficient completion
  • Practical knowledge of professional administrative procedures
  • Premium customer service, respect, and professionalismDemonstrates a commitment to learning and professional growth

Requirements

  • An Associate's degree (Bachelor's preferred), especially in subjects related to business administration and/or the early childhood field. A High School graduate or equivalent with a minimum of five years of experience in a progressively responsible administrative position and with a combination of education, experience and training will be considered.
  • Strong computer skills with proficiency in Microsoft Office Suite
  • Excellent typing of 60 wpm
  • Demonstrated ability to work and function with confidential information and data.Able to lift up to 30 pounds.
Responsibilities:

Essential Duties and Responsibilities – MUW Office

Executive Support

  • Support for the President including scheduling, general correspondence, printing, filing and organization of files, communications with stakeholders
  • Material gathering and preparation of Board Packet for the monthly Board Meeting

Events and Meeting Logistics

  • Coordinate staff and board attendance and calendars for meetings and events
  • Send invitations and managing RSVPs, including staff calendars
  • Arrange Zoom and conference calls
  • On occasion, arrange space for socially distant meetings during the Covid pandemic
  • Material preparation

Office management

  • Organize and maintaining physical and electronic filing systems to ensure smooth operations
  • Maintain an inventory of supplies
  • Greet visitors and answer phones
  • Assist with mass mailings
  • General administrative support during our annual campaign

Other duties as required.

Essential Duties and Responsibilities – PDG Grant for Regional Coalition Building

Meetings:

  • Provide support for event and meeting logistics including technology support as needed
  • Attend all meetings to record, save and share minutes in a timely manner
  • Manage notes and files electronically
  • Gather and organize contracts (MOUs)

Communication:

  • Maintain and update email lists
  • Send communication emails as needed
  • Maintain and organize files on sharing platform

Grant Requirements:

  • Support progress reporting requirements
  • Support invoicing as needed

Other duties as required.

How to Apply:

Benefits

MUW offers a complete benefits package including health insurance, group retirement plan, long and short term disability insurance, paid time off and holidays.

Please send a cover letter, resume, and three references to careers@muw.org. The application review process begins the week of September 27. No phone calls, please.

MUW is committed to be a model of diversity, equity, and inclusion, and to promote an inclusive culture where diversity is valued by everyone. Read our policy at: https://www.muw.org/diversity-equity-and-inclusion-policy

An Equal Opportunity Employer

Salary Range:

TBD

Job Location:

Keene

Date Added: September 15, 2021

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