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Head Start Assistant Program Director

Community Action Partnership of Strafford County

Community Action Partnership of Strafford County is a 501(c)(3) private nonprofit organization established in 1965 under the provisions of the Equal Opportunity Act of 1964. We work with community, state and federal partners to assist children, families, low-income and elderly residents with their efforts to become or remain financially and socially independent through a variety of coordinated programs. Without the services provided by our agency, many local residents would be without a means to provide for their basic needs, including food, education, child care, utilities assistance, transportation, shelter and access to other services.

***$500 Sign-on Bonus***

CAPSC offers a number of benefits including:

  • 403(b)
  • Medical coverage
  • Dental coverage
  • Earned time-off
  • Flexible spending accounts
  • Vision care coverage
  • Work/Life resources
  • Employee and Dependent life insurance
  • Disability insurance
  • 11 Paid Holidays a year

General Description

The Head Start Assistant Program Director is an integral part of the Child & Family Services Management Team. Under the supervision of the Child & Family Services Director, and in accordance with related Head Start Performance Standards and other regulatory agencies, he/she is responsible for the collection and analysis of program data, ongoing program monitoring and deliverables, budgeting and day to day oversight to ensure efficient operation and compliance with the Head Start Performance Standards.

The Head Start Assistant Program Director will also ensure integration of all Head Start programs with all Community Action programs to ensure seamless service delivery for clients along with support of program accreditation and development of parent education services.

Education and/or Experience

  • Bachelor’s Degree in Human Services, Early Childhood Education, Education, Child Development, Public Health or related field, Master’s Degree preferred.
  • At least five (5) years of related experience in program oversight of Early Childhood programs, and supervisory experience.
  • Significant experience in administration, including knowledge of State licensing requirements. Knowledge of Head Start Performance Standards preferred but not required. Strong knowledge of best practices and systems in the field of early childhood.
  • Experience in design and delivery of training.
  • Experience with contracting, program monitoring, budget grant writing, and data management.
  • Advanced computer literacy including: Excel, Word, Outlook and database systems.

Essential Duties and Responsibilities

  • Provides guidance and leadership to staff to emphasize the importance of the program achieving high standards of quality, internally and through public partnerships.
  • Ensure compliance with all funding source mandates, applicable laws and regulations, and assures that standards which exceed the minimum are being met in all programs.
  • Ensure program adherence to Head Start/Early Head Start Program Performance Standards, Child Care Licensing Regulations, etc.
  • Review monthly financial and statistical reports to assess the budget status and to initiate preventative measures if any problems appear to be predicted.
  • Prepare grant applications and annual budgets. Researches and investigates potential grant opportunities.
  • Develop and implements procedures for continuous monitoring of Head Start, Early Head Start, and Childcare Partnership operations to ensure compliance with Head Start Performance Standards, Program Operating Plan and Policies and Procedures.
  • Update monitoring plan, policies and procedures and forms as needed in collaboration with Content Area Managers and Supervisors.
  • Provide technical assistance to ensure that any concerns requiring correction action are completed within specified timelines.
  • Review child/family data management system(s) for accuracy. Work collaboratively with Population Manager, Health Supervisor, Content Area Managers and Supervisors to ensure sufficient and accurate data is maintained by staff.
  • Utilize reporting systems to analyze data and respond to trends in the delivery of quality services.
  • Work with Human Resources to ensure all HS/EHS employee and parent substitute files maintain required information.
  • Work with IT Administrator and Maintenance Manager to facilitate annual inventory of HS/EHS/CCP property and equipment.
  • In conjunction with Outreach Manager and Child and Family Services Director, seek additional funding opportunities and in-kind to meet the non-federal share requirement.
  • Lead annual self-assessment process including corrective action planning and follow-up.
  • Collaborate on Family Resource Center / Parent Education activities and promotion of such resources within the community.
  • Participate in active supervision of children, following active supervision policies and procedures, as appropriate.
  • Work collaboratively in developing a centralized intake process for all home visiting programs while working to achieve better integration of Early Head Start home-based services and state funded home visiting services.

General Responsibilities

  • Represent and support Child & Family Services Programs through collaboration with local community agencies and professional organizations.
  • Participate in regular planning meetings with the Child & Family Services Director and Management Team.
  • Maintain a library of resources, such as articles, publications and videos for training and circulation purposes.
  • Provide direct input and assistance in writing funding applications as it pertains to programmatic functions. Provide input to budget development.
  • Participate in the interviewing and selection of staff.
  • Prepare monthly written report for Director.
  • Participate in the annual PIR.
  • Review and revise forms, program operating plan, policies and procedures and Parent Handbook in collaboration with Managers and Supervisors at a minimum annually.
  • Attend all meetings and/or conferences as assigned (community, state, regional, and national).
  • Work with the management team on various program projects.
  • Other duties / special projects as may be assigned.

Other Qualifications

  • Strong commitment to maintaining confidentiality
  • Excellent communicator and collaborator
  • Excellent organization and time management skills with ability to multi-task, prioritize and manage work load and deadlines
  • Excellent problem solving skills
  • Ability to work independently as well as in a team environment
  • Ability to perform administrative tasks (establishing objectives, organizing and mobilizing staff to implement plans, planning ability, evaluation skills).
  • Ability to collaborate with other social service professionals, agencies and staff.
  • Ability to work flexible hours and travel when necessary.
  • Knowledge of and sensitivity to the unique challenges faced by families living in poverty.
  • Knowledge of and ability to utilize community resources.
  • Reliable source of transportation with 100/300 liability insurance coverage.

 

  • Be able to communicate effectively with staff, volunteers, and families on a regular basis
  • Good communication skills and ability to follow verbal and written instructions.
  • Ability to read, write, and communicate instructions
  • Ability to train and provide presentations to large and small groups

 

  • Supervises Head Start, Early Head Start and Child Care Partnership Management Team.

 

  • Work cooperatively with the Management Team to ensure full integration of programs.
  • Plan, assign, coordinate, organize and prioritize work.
  • Model direct, positive, honest, and respectful behavior in every aspect of work with children, families, staff and community members.
  • Energetically engage people, issues and work.
  • Apply the highest ethical standards to themselves and others on a daily basis.
  • Support other in their efforts to be productive and effective and succeed in work and life.
  • Actively participate in teambuilding, which includes sharing ideas and mutual support of team members.
  • Consistently use interpersonal skills that are appropriate for individual styles, personalities, cultures, the nature of the work, and the environment in which the work is being done.
  • Practice honest, respectful and direct communication as well as active listening.
  • Respect confidentiality of information about agency staff, personnel issues, and other program operations.
  • Maintain a positive and productive attitude regarding the Head Start Program and the Agency when interacting both within Head Start and with the greater community.

 

Valid Driver's License and insured vehicle (100/300 minimum coverage) for use on the job or acceptable alternative, driving record check, criminal record check, randomized drug screening.

Head Start, Early Head Start, Childcare, and Home Visiting Programs are also subject to the following: Head Start and Child Care Licensing requires a criminal record check and finger printing to be completed prior to employment. An initial physical examination record must be obtained upon hire, updated every three years and kept on file with Human Resources. If a TB screening indicates high risk, results of a TB test must be kept on file including any treatment received. An initial driving record check will be conducted. Driver’s license information will also be submitted to the agency’s automobile insurance carrier.

How to Apply:

Please submit your resume to capjobs@straffordcap.org

Job Location:

Dover

Date Added: July 7, 2021

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