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Accounts Receivable/Financial Assistant

Community Action Partnership of Strafford County

Community Action Partnership of Strafford County is a 501(c)(3) private nonprofit organization established in 1965 under the provisions of the Equal Opportunity Act of 1964. We work with community, state and federal partners to assist children, families, low-income and elderly residents with their efforts to become or remain financially and socially independent through a variety of coordinated programs. Without the services provided by our agency, many local residents would be without a means to provide for their basic needs, including food, education, child care, utilities assistance, transportation, shelter and access to other services.

CAPSC offers a number of benefits including:

  • 403(b)
  • Medical coverage
  • Dental coverage
  • Earned time-off
  • Flexible spending accounts
  • Vision care coverage
  • Work/Life resources
  • Employee and Dependent life insurance
  • Disability insurance
  • 11 Paid Holidays a year

General Description

Accounts Receivable/Financial Assistant is responsible for providing financial, administrative and clerical services to ensure effective, efficient and accurate financial and administrative operations for a Non-Profit Agency. Accounts Receivable/Financial Assistant must comply with established policies and procedures.

Minimum Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

The position requires the following:

An Associate’s degree in Accounting as the concentration and four (4) years significant experience in accounting transaction processing, as well as:

  • Experience in Non-Profit and Fund Accounting a must
  • Knowledge of the accounting principles
  • Knowledge of payroll principles
  • Knowledge of customer service principles and practices
  • Knowledge of OMB CFR 200
  • Knowledge of computers and relevant software applications (Microsoft Word, Excel, Outlook)

Duties and Responsibilities:

Accounts Receivable/Financial Assistant reports to the Finance Director and is responsible for providing financial, administrative and clerical services. This includes processing program and childcare invoices. Invoicing includes the preparing, submitting and making ready for collection for all products and services of the enterprise. Providing these services in an effective and efficient manner will ensure the Enterprise finances are accurate and up to date. Customers and clients are notified of progress and completions within established time limits. Major responsibilities and target accomplishments expected including the typical problems encountered in carrying out the responsibilities:

  • Perform the day to day processing of financial transactions to ensure the Enterprise finances are maintained in an effective, up to date and accurate manner:
  • Prepare and verify invoices for childcare, services and goods
  • Ensure supporting documentation is maintained for future scrutiny and review
  • Review invoices and statements to ensure that all the information appearing on them is accurate and complete
  • Collect additional information when required to complete activities timely
  • Create and post corrective journal entries
  • Verify that transactions comply with financial policies and procedures
  • Deliver invoices as prescribed by contract or agreement
  • Make invoices satisfactory to our benefactors to effect prompt payment
  • Follow up on the collection of delinquent accounts.
  • Process backup reports after data entry
  • Produce financial statements, prepare reports and summaries for management
  • Monitor accounts to ensure that customer payments are up to date
  • Publish with comment weekly listing of Accounts Receivable Aging to management
  • Provide administrative support to ensure effective and efficient office operations
  • Reconcile General Ledger accounts
  • Maintain a filing system for all financial documents
  • Ensure the confidentiality and security of all financial files
  • Perform other related duties as required

General Expectations:

  • Respects confidentiality of information about agency staff, personnel issues, and other program operations.
  • Strong commitment to maintaining confidentiality
  • Plan, assign, coordinate, organize and prioritize work.
  • Models direct, positive, honest, and respectful behavior in every aspect of work with children, families, staff and community members.
  • Energetically engages people, issues and work.
  • Applies the highest ethical standards to themselves and others on a daily basis.
  • Supports other in their efforts to be productive and effective and succeed in work and life.
  • Actively participates in teambuilding, which includes sharing ideas and mutual support of team members.
  • Consistently uses interpersonal skills that are appropriate for individual styles, personalities, cultures, the nature of the work, and the environment in which the work is being done.
  • Practices honest, respectful and direct communication as well as active listening.

Employment Screening:

Valid Driver's License and insured vehicle (100/300 minimum coverage) for use on the job or acceptable alternative, driving record check, criminal record check, randomized drug screening.

Head Start, Early Head Start, Childcare, and Home Visiting Programs are also subject to the following: Head Start and child care licensing requires a criminal record check and finger printing to be completed prior to employment. An initial physical examination record, including a TB screening must be obtained within 60 days of hire, updated every three years and kept on file with Human Resources. If a TB screening indicates high risk, results of a TB test must be kept on file including any treatment received. An initial driving record check will be conducted. License information will also be submitted to the agency’s automobile insurance carrier.

How to Apply:

Please submit your resume to capjobs@straffordcap.org

Salary Range:

$16-$18

Job Location:

Dover

Date Added: June 9, 2020

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