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Admin Manager

Peterborough Players

Peterborough Players is a fully professional Equity theatre in an unexpected setting -- a historic barn, 3 miles outside of downtown Peterborough.  Founded in 1933, the Players has been under the leadership of Artistic Director Gus Kaikkonen and Managing Director Keith Stevens for the past 25 years. The theatre offers a traditional summer season from June through September and has recently added a three-play winter season, augmented by opera and theatre on screen including The Met: Live in HD opera series and plays from London’s National Theatre.

For nine decades the Players has produced professional theatre at a level of quality that has gained the theatre a significant national reputation that has been recognized in major national publications. The theatre produces a challenging repertoire ranging from the classics of world literature to the best of contemporary theatre, premieres, and recently an annual selection from the rich canon of the American Musical Theatre.

Over the years, “the barn” has been renovated from a charming but rustic facility to a 250 seat theatre while deliberately retaining its historic charm. The Players is a cultural linchpin in the region drawing audiences from all over the Monadnock Region, from across New Hampshire, and beyond.

The Players fulfills its historic mission to develop and train young theatre artists through our Second Company of interns and apprentices who spend the summer season learning all aspects of the craft. 

The mission of the Peterborough Players is to: “Enrich the human experience by producing quality live professional theatre, developing and training theatre artists, and offering New Hampshire a wide variety of performing arts events.”

Peterborough Players is an equal opportunity employer, and committed to diversity and inclusion. 


The Peterborough Players is looking for a highly organized, dynamic new member of our team.

The successful candidate will work closely with the Managing Director, Advancement Director and administrative staff on office management and customer service.

A primary responsibility will be helping the Players administrative processes run smoothly and professionally.  The Admin Manager will be the primary manager of the donor database, will assist the Advancement Director in other areas of development and fundraising, and will create financial reports and make bookkeeping entries in the Players’ accounting program.  Additionally, the Admin Manager will answer phones, take ticket reservations, and help with events.

The position will be full time salaried (with some event coverage on nights and weekends). 

Requirements:
  • Bachelor’s degree
  • Strong organizational and administrative skills, including ability to set priorities, work efficiently, plan and stick to a work schedule, adapt to new programs and technology, and work both independently and collaboratively.
  • Proficient computer skills including, Spreadsheets, Database software, and Word processing
  • Exceptionally friendly phone and in-person communication skills, strong writing and editing
  • High integrity and demonstrated ability to maintain confidentiality
  • Flexibility and willingness to fill in where needed as is required when working for a small organization
  • A love for the arts
Responsibilities:

Development

  • Create and maintain accurate and thorough information in the donor database (currently Little Green Light);
  • Produce accurate and thorough reports and mail merge for donor mailings from donor database;
  • Ensure that all contributions are acknowledged in the most personal and timely manner;
  • Provide research, support materials, and correspondence for development prospects;
  • Create clear and concise information and reports for the Advancement Director, and support for Annual Appeals;
  • Provide support for the Players Auction Committee;
  • Prepare appeals, advertising and sponsorship mailings;
  • Provide proofreading for all materials.

Finance

  • Enter deposits and accounts payable, and write checks, specifically on days when the Players part time bookkeeper is not on campus;
  • Maintain and organize financial files;
  • Update weekly sales and contributions comparisons;
  • Assist in the creation of monthly financial reports, including cash flow forecasts, budget vs actual reports, balance sheets, and profit and loss statements;
  • Assist Bookkeeper and Managing Director in preparation for annual audit.

Marketing and Box Office

  • Provide cheerful, informed phone and in-person greeting and assistance;
  • Produce accurate and thorough reports and mail merge for patron mailings from ticketing system database;

Finally, because Peterborough Players has a very small administrative staff, the Managing Director may assign duties in other areas of the theatre’s administration; flexibility, a ‘can-do’ attitude and willingness to fill in where needed is important.

How to Apply:

Interested applicants should send a cover letter and resume by March 1 to Keith Stevens at kstevens@peterboroughplayers.org (note Admin Manager in subject line), or mail to:

Peterborough Players

Box 118

Peterborough, NH 03458

Job Location:

Peterborough

Date Added: January 28, 2020

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