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Office Manager

Dover Adult Learning Center

Dover Adult Learning Center of Strafford County helps adults in the Strafford County area enhance their life skills and improve their lives through basic education, work force preparation, high school completion, and enrichment classes. We help our students become more effective lifelong learners, family & community members, workers, and citizens.

The following principles guide Dover Adult Learning Center board of directors, volunteers and staff in all programs and activities:

1. We treat participants with respect; we value their opinions and take their personal goals, experiences, and needs into account.

2. We individualize instruction, building on participants' strengths and prior learning, as well as helping them fill in their educational gaps and advance their basic academic skills.

3. We remove barriers to participation by providing an accepting atmosphere and by offering, whenever possible, a variety of learning options, various locations, flexible schedules, free or affordable classes, and support services such as child care, counseling, volunteer tutors and career pathways advising.

4. We seek the development of each participant to his or her fullest potential, designing educational experiences to maximize each person's independence and to empower people to carry out their personal, family, and political responsibilities and to become as economically independent as possible.

5. We emphasize opportunities for the least educated adults in our community, providing educational services for the broader population when such services do not interfere with our primary emphasis.


The Grade VI Secretary will be responsible for the daily management of office functions, including bookkeeping, audit and accounting functions. S/he will perform higher-level data processing using designated administrative software and/or database programs. The DALC Office manager supervises the DALC Assistant to the Office Manager, office interns, and/or work-study placements.

Requirements:

This position requires a minimum of an associate degree in accounting or equivalent supplemented by coursework or other training. Five (5) years’ experience with bookkeeping, accounting, computer programs, data entry, word processing, or any combination of education and experience sufficient to perform job functions. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform the job successfully, an individual should demonstrate the following competencies.

  • Advanced knowledge of office practices and procedures.
  • Ability to set up and maintain accurate records and possess excellent organizational skills.
  • Ability to work independently or in a team in a fast-paced environment.
  • Strong interpersonal skills.
  • Must practice discretion and maintain confidentiality at all times.
  • Exceptional ability to manage multiple projects and tasks simultaneously.
  • Advanced knowledge of Microsoft Office programs and QuickBooks software.
  • Advanced knowledge of  databases and website management. 
  • Other office related technology skills required.
Responsibilities:

Essential duties and responsibilities include the following. Other duties may be assigned.

  • Oversee and maintain systems and student records for registrations, grade reports, test scores, High School Equivalency testing and Adult High School diploma, programs and online classes.
  • Maintain database(s).
  • Prepare and process purchase orders for department supplies, materials, and services.
  • Prepare and distribute a variety of publications including catalogs, flyers, newsletters and advertising materials for the department.
  • Perform all accounting functions in accordance with DALC, SAU and BAE policies and procedures.
  • Prepares financial records for annual audit and work with auditor to complete audit in a timely and efficient manner.
  • Process timecards, prepare payroll reports for Dover School District, and maintain payroll records.
  • Assist with the preparation of special events.
  • Coordinate all aspects of Enrichment program, including recruiting instructors, reviewing proposals, negotiating contracts, scheduling rooms and preparing catalog.
  • Generate reports, correspondence, and perform other clerical functions, as required.
  • Oversee or perform tasks assigned to the DALC Assistant to the Office Manager.
  • Other work-related duties as assigned.
How to Apply:

All applications must be made via Schoolspring: https://www.schoolspring.com/job.cfm?jid=3067709

Salary Range:

$19.96-24.58/hour

Job Location:

Dover

Date Added: April 22, 2019

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