Events and Outreach Specialist

Events and Outreach Specialist (Full-time, Salary)

The Events and Outreach Specialist is responsible for coordinating and executing SELT’s major events and outreach programming including field trips, workshops, and seminars. The Events and Outreach Specialist also supports the organization’s event fundraising activities through the management, stewardship, and solicitation of event sponsors, She/he/they also provides administrative support to SELT’s Volunteer Program.

Responsibilities

• Manages, schedules, and coordinates all SELT public outreach events, including, field trips, programs, workshops, and Mathey Center programming
• Develops and implements calendar of public engagement events that represents the scope of SELT’s mission
• Responds to and manages public inquiries and registrations
• Coordinates all aspects of SELT’s major fundraising events, including Wild & Scenic Film Festival, The Conservation Celebration and Annual Meeting, and TrailFest including:
  • Serving on event planning committees
  • Creating program schedules
  • Coordinating necessary equipment, venue, staff, volunteers, and contractors
  • Managing registrations, waitlists, and communications to registrants
  • Securing permits, as may be needed
• Works with Outreach and Education Director to create sponsorship program, solicit, secure, and steward business sponsors
• Works with SELT’s communication team to market all events
• Works with Stewardship team and hired contractors to prep sites for events and programs, as needed
• Coordinates inquiries, applications, collateral, and volunteers for SELT’s presence at public events like Apple Harvest Day
• When needed, represents SELT at public outreach events
• Supports successful administration of SELT’s vibrant volunteer program, including
• Communicates to and recruits volunteers for events and outreach offerings
• Works with SELT staff to create Volunteer Role Descriptions
• Recruits and schedules volunteers for specific tasks as requested by staff
• Onboards, trains, and supports volunteers in relation to their assigned tasks
• Is available to field last minute calls, texts, and/or emails for day of trouble shooting as needed up to and during each outreach program
• Is responsible for timely data entry and tracking of appropriate metrics
• Works with Outreach and Education Director to track expenses and revenue related to areas of responsibility, and achieve event budget goals

Qualifications
SELT seeks the best candidate for the job. We encourage applicants from all walks of life, regardless of age, race, ethnicity, gender identity, sexual orientation, disability, or any other characteristic that makes them who they are. We recognize the value that diversity brings to our organization and the broader community. We are looking for applicants with the following qualifications:

• Ability to work well in a team-driven environment, and on independent assignments 
• Ability to organize time and manage diverse and simultaneous activities to successfully meet concurrent deadlines 
• Passion for providing fun and educational opportunities to connect people of all ages to the outdoors 
• Strong organizational skills and attention to detail is a must 
• Written and verbal communication and presentation skills; ability to convey SELT’s mission to diverse groups including potential donors, volunteers, Board members, the public, and others 
• Ability to solicit businesses for sponsorship support following sufficient training 
• Ability to successfully manage outside vendors and contractors 
• Ability to deliver high quality programs as per agreed upon deadlines & specifications 
• Ability and willingness to work flexible hours, including occasional weekends and weeknight hours 
• Fluent with Microsoft 365, especially Teams, Sharepoint, Outlook and the suite of Office apps 
• Must be able to lift up to 30 pounds 
• Work is performed in a typical office setting, with a portion of work to be done in the field as needed 
• This is an exempt (salaried) position; time and hours needed to complete assigned duties will flex up and down depending on workload 

Desirable Qualifications and Skills

• Bachelor’s or Associate’s degree; conservation related degree preferred but not required 
• Experience in hospitality industry, event execution, and/or events planning preferred  
• Experience with and knowledge of Salesforce and/or donor databases 
• Experience recruiting and managing volunteers   
• Knowledge of nonprofit organization operations 
• Patience for working with a diverse range of volunteers and event attendees 

Start Date and Compensation
Competitive salary commensurate with level of directly relevant experience, with a starting range of $42,000 to $50,000. Benefits package includes health insurance plan; long-term and short-term disability insurance; employee match to 403(b)(7) retirement plan; and paid vacation, sick time, and holidays. Free solar powered EV charging is available on site for SELT employees. All staff are encouraged to enjoy hiking, skiing, biking and other recreational activities year-round and onsite at SELT’s beautiful Burley Farms net-zero campus in Epping.

SELT’s offices are located at the beautiful, net-zero energy Nan and George Mathey Center for People and Nature. Constructed in 2022, the Mathey Center is located on the 237-acre Burley Farms in Epping, NH, and part of a conserved block of land along the Wild and Scenic Lamprey River that is more than 500 acres. Staff will have access to miles of trails for hiking, birdwatching, and more.