Payroll Associate
About the Organization
As an equal opportunity employer, The Granite YMCA is committed to diversity and inclusion. The Granite YMCA is a thriving $17M association with six branches—its service area includes 492,000 people, about 37 percent of the population in New Hampshire. The association started in 1854 with its first branch, the YMCA of Downtown Manchester, which offered programs for millworkers in the city. The Y has grown dramatically in both presence and impact in the last three decades. The association is particularly strong in child care with 22 sites, in camping with six major facilities, and in outreach programs with a history of serving at-risk youth within its regional footprint.
Information Sites:
- The Granite YMCA: www.graniteymca.org
- Greater Manchester Chamber of Commerce: www.manchester-chamber.org
- Strafford County: www.co.strafford.nh.us
- New Hampshire: www.visitnh.gov
- YMCA of the USA: www.ymca.net
The Granite YMCA Association Facts:
- Mission Statement: The Granite YMCA creates a community where all are welcome and builds a healthy spirit, mind and body based on the values of caring, honesty, respect and responsibility.
- Geographic Service Area: 492,000 people (about 37% of the state of NH) serving Greater Manchester, Strafford County and the Seacoast Area.
- Staff: 127 full-time, including CEO; 543 part-time growing to 600+ in summer.
- Direct reports to CEO: COO, VP Finance, VP Camping, VP of Community Development, Director of Data Management, Association Marketing Director, Association Membership Director and Executive Assistant.
- Volunteer Leadership: 17 Board of Trustees and 70 Branch Advisory Board Members.
- 1300 additional volunteers engage annually to help the Y achieve its mission.
- Membership: The YMCA at all of its branches has over 20,000 facility members and over 6,000 program members. Facility members consist of 52% youth, 42% adult and 6% senior; 30% receive financial assistance.
- Finances/Reserves: Annual operating budget: $17M. Strong fiscal health with $2.2M in cash reserves with an endowment fund of $8.3M. Nine years of operating surpluses and contributions to reserves. Funding mix: membership – 25%, camp – 26%, childcare – 28%, recreation, sports and fitness – 12%, fundraising, grants and miscellaneous – 9%.
- Annual Fundraising Campaign: Raised $427,000 in 2017 and $415,000 in 2018.
- Capital Campaign: Completed campaign May 2016 by raising $3.3M on goal of $2.9M. One additional campaign is under study for Camping Services.
- Total Community Benefit: Provided $1.78M in financial assistance serving 23,000 individuals and families who received financial aid and/or free services in 2018.
YMCA Alliance of New Hampshire:
The YMCA Alliance of New Hampshire exists to ensure that the YMCAs in the state are viewed as leading organizations that strengthen communities through youth development, healthy living, and social responsibility. As part of the governance structure, all CEOs and executive directors of New Hampshire YMCAs serve as part of the Alliance and have a vote on all decisions. The Alliance is structured for maximum effectiveness and optimal support of NH YMCAs, and aims to have a central role in influencing public policy around issues central to Ys and raising the profile of the YMCA and its impact among the general public. More information is available about the YMCAs in New Hampshire at www.ymcasofnh.org.
About the Job
The Granite YMCA is seeking a dedicated and detail-oriented professional to join our administrative office as the Payroll Associate supporting vital organizational functions.
The Payroll Associate acts as a collaborative partner within the Finance Department and across the organization. This position is primarily responsible for payroll administration, employee record keeping, responding to inquiries from staff and outside agencies, and additional administrative tasks.
Essential Functions
- Maintain a high level of confidentiality under all circumstances
- Maintain a high level of accuracy in payroll processing and data entry duties
- Provide outstanding customer service to all employees and outside agencies with payroll-related questions pertaining to timesheets, earnings, and taxes
- Process Payroll Change Forms and Employment Verification Forms
- Conduct regular review of payroll information utilizing established verification processes
- Work in conjunction with Supervisor to complete and process weekly and bi-weekly payroll for 650-1,000 employees, depending on the season
- Train managers on the timesheet approval process and ensure internal compliance with departmental and organizational expectations of timesheet submission and approvals
- Track and pay employee referral bonuses
- Assist with onboarding paperwork and processes of seasonal camp staff, as needed
- Create payroll reports as needed, including for month-end, quarter-end, and year-end, as directed by Supervisor
- Assist with staff orientation, training and record keeping
- Other duties to include HR administrative functions as assigned by Supervisor
Qualifications
- Minimum of 2 years payroll experience preferred
- Ability to maintain confidentiality in daily operations and to conduct daily duties professionally
- High school diploma required, some college courses in business administration preferred
- Experience utilizing an electronic payroll system; Paylocity preferred
- Highly organized with exceptional attention to detail and accuracy
- Proficient in Microsoft Office, Excel, and Word with the ability to learn new software
- Ability to communicate effectively both orally and in writing with employees and the public
- Ability to prioritize and meet deadlines within specified time constraints
- Ability to operate in a team environment
This is a full-time, hourly position with an extensive benefit package that includes:
- Pay Range: $19 - $22hr
- Generous paid vacation time (4 weeks paid time off & 6 Holidays – amount of PTO increases with tenure)
- Medical, dental and vision insurance
- Free Family YMCA Membership
- 50% discount on Childcare and Camp services
- Program discounts
- After qualifying, 8% employer contribution to retirement fund
- Training and leadership development
- Access to Y career pathways