Office Administrator
About the Organization
Established as a historic preservation organization in 1971, Historic Harrisville, Inc. (HHI) has always recognized that responsible management of the landmark district went beyond preserving the historic buildings and landscapes within the district. It is essential to the town’s heritage, character, and integrity that the people who work in Harrisville are able to live here. HHI strives to maintain the essential character of Harrisville as a small, quiet, vibrant community where a diverse array of people can live and work in a healthy environment. Our focus is on achieving an appropriate balance of preserving what we value about the past while adapting to the future.
Historic Preservation and Stewardship: HHI is committed to ensuring the preservation and stewardship of the Town of Harrisville’s historic resources, with an emphasis on the responsible, dedicated management of the National Historic Landmark district, including its historic buildings and structures as well as the village environment, vistas and surrounding landscapes.
Economic Sustainability: HHI is committed to supporting and improving the long-term economic health of the Town while preserving its historic qualities and buildings. HHI believes that Harrisville’s economic strength and vitality is enhanced by: 1) a diverse population; 2) support for local businesses and nonprofits; 3) affordable housing for the local work force; 4) a thriving general store; 5) a resilient and inclusive sense of community; 6) the availability and enjoyment of communal facilities and activities; and 7) support for culture, education and the arts.
Our GOALS
In an effort to achieve its mission and work in line with its values, HHI has the following goals:
- To lead by example, rehabilitating, preserving, maintaining and managing the properties belonging to HHI in a way that is consonant with their historical importance, appropriate use, and value to the people of the town.
- To act as a resource and advocate for historic preservation and the responsible use of Harrisville’s historic buildings and structures.
- To sustain the vitality of the local economy in order to provide employment and a tax base for the town.
- To protect open spaces, water quality, vistas and agricultural land in Harrisville with emphasis on lands surrounding the village.
- To minimize and mitigate our contribution to climate change by improving efficiency, using renewable forms of energy, and promoting energy consciousness.
- To foster and contribute to a positive sense of community in the town of Harrisville.
- To use communication and education to further the understanding, interpretation, and appreciation of life in Harrisville, past and present.
- To operate in a manner that maintains organizational stability, ensuring our ability to carry out our mission into the future.
About the Job
Office Administrator
Full-time, 28-32 hours per week; $22-25 per hour
Health, dental, vision benefits, paid time off
Position Overview
Historic Harrisville, Inc. (HHI) seeks an experienced administrator to serve a key office and property management role. This is a dynamic position that works closely with the executive director to carry out HHI’s preservation and community development work. The Office Administrator will oversee HHI daily operations, manage financial accounts, maintain relations with tenants, contractors, board members, and incorporators, and assist the executive director with fundraising, grants, and the organization’s overall direction. The variety of duties reflect the unique project of Historic Harrisville, and the job is a distinct opportunity in a leading community organization.
Established in 1971 as a historic preservation organization, HHI is a dedicated steward of a National Historic Landmark district that fosters small town vitality. HHI balances historic preservation with adaptive reuse to create economic opportunity. The organization manages 28 properties in Harrisville and leases manufacturing, office, and studio space to 30 businesses. HHI leases 15 affordable residential units, runs the Harrisville General Store, and is about to open the new Village Community Center.
The Office Administrator will play a pivotal role in sustaining and enhancing one of New Hampshire's most significant historic mill communities while working in a collaborative, mission-driven environment that values innovation, preservation, and community building.
Key Responsibilities
Property Management
- Oversee leasing processes including showings, tenant onboarding, and negotiations
- Manage short-term rentals and event space operations
- Coordinate all building maintenance and vendor services
- Serve as primary contact for property-related emergencies and coordinate responses
- Ensure compliance with state requirements
Financial Administration
- Oversee accounts payable/receivable in QuickBooks, credit/debit card processing, and bank deposits.
- Manage vendor compliance including COIs and tax identification documentation
Human Resources & Organizational Support
- Oversee HR functions including new hire processing, employee file management, and timesheet administration
- Facilitate Board of Trustees and Incorporators meetings
- Maintain donor database and coordinate contribution acknowledgments
- Oversee office operations including mail processing, answering the phone, and supply management
Strategic Leadership
- Work with the Executive Director to develop and implement organizational strategies and leading special projects and initiatives
- Assist with grant applications and fundraising campaigns
Qualifications
Required
- Bachelor's degree or equivalent combination of education and experience
- 3-5 years of experience in property management, administration, or nonprofit operations
- Advanced proficiency in Microsoft Excel, QuickBooks, and database management systems
- Strong financial management and analytical skills
- Excellent written and verbal communication abilities, and polished interpersonal skills
- Experience managing teams, vendors, and stakeholder relationships
- Exceptional organizational skills with ability to juggle complex, competing priorities
- Flexibility and ability to adapt to shifting needs
- Self-directed work style with collaborative partnership approach
- Ability to handle confidential information and financial matters with discretion
Preferred
- Experience in historic preservation
- Grant writing and development experience
- Design and marketing skills
- Community development or small town revitalization experience
- Knowledge of New Hampshire regulatory requirements
- Experience with donor relations and fundraising activities
- Familiarity with building maintenance, code compliance, and vendor management
- Creative and decisive approach to challenges
Please submit your resume and cover letter detailing your relevant experience and interest to jknight@historicharrisville.org