Nonprofit Administrative & Bookkeeping Assistant

Position Description: Step Up Parents seeks a skilled, service-oriented Administrative & Bookkeeping Assistant who will be responsible for financial record keeping, database maintenance, and kinship family request for assistance processing, assist in producing and distributing communications, and provide administrative support to the Executive Director and Board of Directors. Great opportunity to be part of a dynamic organization making a real difference for deserving families.

The ideal candidate will be creative and enjoy working in a mission-driven, results-oriented, and community-focused environment. They will be able to exercise sound judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. 

Schedule: This is a part-time, primarily remote position, with bi-weekly in person meetings with the Executive Director. Preference for tasks to be completed during regular business hours, Monday-Friday, 8 a.m-5 p.m. Hours vary and are dependent upon needs as determined by Executive Director, but average between 10-15 hours weekly.

Compensation:  Range of $25-$30/hour, commensurate with experience.

Major Responsibilities:

Bookkeeping and Database Maintenance:

• Timely and accurately enter all transactions in QuickBooks. 
• Maintain quality record-keeping and data entry in Little Green Light, fundraising databases and filing systems for constituent contacts and communications, programming and distribution of financial assistance, and document management. 
• Monitor accuracy of data, oversee regular data cleanup and system updates.
• Produce reports and track data.

Administrative/Operational Support:

• Process timely distribution of financial assistance, including communications with constituent families and vendors to facilitate and confirm distribution. 
• Follow-up with constituent families to gather content for social media posts.
• Research and compile grant funder and donor profiles.
• Assist with outreach, newsletters, presentations, press releases, and Board reports.
• Assist with fundraising events and initiatives. 

Position Requirements:

• Two years of related work experience. Background in nonprofit work and fundraising preferred.
• Proficiency in QuickBooks. 
• Experience with Little Green Light and database management and ability to utilize Microsoft Office Suite programs. Familiarity with updating websites (Squarespace, Word Press, etc.) and producing graphics using Canva preferred.
• Outstanding written, verbal, organizational and interpersonal skills. 
• Ability to be self-directed, multitask, prioritize, and adapt to shifting priorities.
• Strong analytical skills and research abilities.
• Ability to provide input on the creation of new systems and efficiencies.
• Ability to maintain client and donor confidentiality.
• Willingness to grow and learn in the position.

About Step Up Parents: Since 2019, Step Up Parents (SUP)  has been dedicated to its mission of providing financial assistance to kinship caregivers in New Hampshire and Southern Maine who are raising the children of parents with substance use disorder. Every year the need for our services grows. To meet this demand, we continue to expand both the number of people served and the regions in which we offer assistance.