Executive Assistant

The NH Center for Nonprofits has an exciting opportunity to join our team. The Executive Assistant supports the CEO and will be a resource to other team members, providing high level administrative support. The ideal candidate has superb organizational skills, is self-motivated and detail oriented, and enjoys problem solving and helping others succeed.

The Center strives to foster an organizational culture where each person’s strengths are built upon to bring the highest value services and products to NH’s nonprofits. We value and celebrate diversity along multiple dimensions including physical and mental abilities and characteristics, age, gender, sexual orientation, race/ethnicity, spiritual beliefs, political beliefs, education, and work experience.

Responsibilities: 

• Prepare, edit, and proofread correspondence, reports, presentations, and other communications.
• Plan and schedule meetings and appointments for the CEO. 
• Provide administrative support for Board and Board Committee meetings, including preparing and distributing meeting materials and follow-up actions as needed.
• Record grants and manage donor acknowledgement and filing procedures.
• Establish and maintain filing systems (paper and electronic).
• Perform on-going bookkeeping duties under the direction of finance manager following established procedures.  
• Review vendor invoices for payment, ensuring proper classification and getting approval before entering into QuickBooks and issuing checks.
• Enter deposits into QuickBooks and assure accuracy using internal reports.  
• Provide support for Center events. 
• Maintain working knowledge of Center events, programs, and services to provide information and recommendations to constituents.
• Maintain written procedures and propose new ideas to improve operational systems and processes. 
• Conduct research and provide support with various projects and initiatives.
• Attend on-line and in-person events as required.
• Provide exemplary customer service.  
• Works independently and within a team on special and ongoing projects.

Qualifications: 

• Demonstrated experience providing high-level administrative support.
• Excellent verbal and written communication skills. 
• Strong organizational skills and attention to detail.
• Ability to handle multiple priorities and deadlines.
• Sensitivity to confidential matters.
• Strong working knowledge of Microsoft Office software.
• Experience and/or willingness to learn new software and computer applications such as QuickBooks, Salesforce and Zoom.
• Ability to problem-solve.
• Valid NH Driver’s License required.

BENEFITS: The Center provides comprehensive benefits which include medical and dental insurance, group life and disability insurance, 403(b) retirement plan, paid holidays, paid vacation, and paid sick time.