Director of Finance

JOB TITLE:  Director of Finance

JOB SUMMARY:   Responsible for all financial and accounting functions for the School

EDUCATION:   Bachelor’s degree in finances, business administration, or accounting. 

EXPERIENCE:  Five (5) years of responsible accounting experience to include knowledge of: principles, practices, and standards of accounting; methods and procedures used in collecting, analyzing, and reporting data; problem resolution; use of accounting software such as QuickBooks; and payroll software/processes.

PHYSICAL  REQUIREMENTS: Free of restrictions that would limit the use of the hands as it relates to computer operation, with or without reasonable accommodation, and the ability to stand, walk, sit, lift, carry fifty (50) pounds, and accomplish physical management of students consistent with CPI training. 

OTHER  REQUIREMENTS:  Valid driver's license, Obtain and maintain certification in First Aid, CPR, and CPI. Participate in professional development as determined by supervisor.             

ACCOUNTABILITIES: 

Cash Handling / Recording

• Records all deposit and disbursements in the check register in a timely manner.
• Prepares and makes weekly bank deposits, ensuring that deposits are posted, in balance with journals, and documentation kept on file.
• Maintains and balances all checking accounts to the bank statements monthly.

Budgeting

• Prepares annual operating budget, to include all income, all expenditures, and separate breakout budgets for related services, tuition, and wages.
• Prepares annual capital budget for board approval along with a five year capital plan. 
• Completes all forms required for annual rate setting with the DOE to include budgets for related services, program services, fundraising, and administration.
• Evaluates and advises on the impact of long range planning, introduction of new programs/strategies and regulatory action.

Payroll 

• Processes payroll on a bi-weekly basis, including updates to employee data, processing manual checks when needed, and ensuring all quarterly payroll tax returns and monthly employee benefits remittances are completed.
• Oversees administration and financial reporting of the organization's Retirement Plan.
• Provides back up for the Director of Human Resources as needed.                     

Reporting

•  Prepares monthly financial reports and journal entries for month end close.
• Prepares all year end reports, schedules and footnotes for outside auditor’s review.
• Responds to management letter comments and all correspondence from outside auditors and questions from State and Federal agencies regarding filings / reports submitted.
• Attends Board and Subcommittee meetings as requested, prepares and presents monthly reports to advise with regard to financial matters.

Payables / Receivables

• Processes accounts payable on a weekly basis.
• Processes timely and accurate billings for tuition, related services, and lunch program. 
• Works collaboratively with the Director of Related Services to understand and respond to questions about bills and Medicaid.

General

• Develop credibility for the finance group by providing timely and accurate analysis of  budgets, financial reports and financial trends in order to assist the Executive Director and  the Board in performing their responsibilities.
• Facilitates orders for all assets, including obtaining quotes from vendors.
• Performs back up to Administrative Assistant for office equipment issues and petty cash.
• Prepares and maintains an accounting procedure manual.
• Attends school based meetings and in-service training as scheduled.
• Performs other duties as may be assigned by the Executive Director.

SUPERVISOR:  Executive Director

WORK SCHEDULE:  Compensation is based on forty (40) hours per week, fifty-two (52) weeks per year.