Account Payable Specialist
About the Organization
Based in Manchester, New Hampshire, The Moore Center is a state and regional innovator with more than 50 years of experience in helping people become productive, fulfilled members of the community. Working closely with each individual, The Moore Center identifies unique needs and creates individualized programs to enhance that person’s quality of life and that of the community as a whole.
We are an award-winning leader recognized for providing high quality, cost-effective services with a personal, caring touch to individuals with developmental and intellectual disabilities and acquired brain injuries, as well as services to children and senior citizens and training for the human services workforce.
Compassion, commitment and community provide the foundation for all of The Moore Center’s initiatives and inspire our primary goal: Creating opportunities for a good life.
The Moore Center is one of New Hampshire’s largest human services organizations, providing services to over 2,000 individuals with intellectual and developmental disabilities and acquired brain disorders, as well as award-winning, innovative programs for children, adults and senior citizens.
We offer a wide range of employment opportunities, competitive wages, and a comprehensive, competitive benefits package with all full-time positions. We’re also committed to our employees’ professional growth. Our training and development programs enable employees to build careers while constantly improving the ways in which we serve our clients.
For more information visit www.moorecenter.org.
About the Job
The Accounts Payable Specialist duties are to perform standard Accounts Payable functions in Agency’s Business Office.
Essential Responsibilities:
Responsible for the accounts payable function.
- Assigned responsibilities include receipt of invoices or payment vouchers, circulation of invoices for Manager Approval, entry of invoices or payment vouchers into the accounts payable system, payment of bills according to the Business Office Guidelines and distribution of checks according to individual needs.
- Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy
- Maintain effective communication within the Agency, with our vendors, and other external organizations to ensure that invoicing is accurate, timely and well documented.
- Keep track of all company credit card spending, and make payments on credit accounts
- Investigate and aid in resolving any issues with payments or request. This may include voiding and reissuing checks.
- Responsible for the collection and maintenance of the W-9 records. Creation, distribution and reporting of year end 1099’s
- Maintain cash sheet for disbursements. Provide CFO with a weekly cash standing based on cash sheet data
- Maintain vendor files through electronics storage and hard copy based upon approved destruction policies. In addition, ensures that all vendor files and computerized accounts payable records are complete, and suitable for audit
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Assists the Controller / Business Office Manager by undertaking special projects as assigned
Education and Experience
- Associates degree or higher.
- Minimum 1 year working experience in large volume automated Accounting Department, with responsibility for Accounts Payable bookkeeping
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Basic understanding of the accounts payable process, including invoice receipt and processing, approval for payment, and payment of bills
Skills and Abilities
- Demonstrate a commitment to The Moore Center’s values
- Comply with all state, agency and department policies and procedures
- Possess excellent analytical, planning and communication skills
- Ability to work under critical time restraints
- Ability to work with little instruction on day-to-day activities, general instructions on new assignments
- Demonstrate a strong emphasis on Customer Service skills, both to our clients and all staff
- Possess strong time management and organization skills, include]ng the ability to prioritize multiple tasks and ensure timely follow through
- Ability to work independently and as part of an inter-disciplinary team
- Demonstrate excellent verbal and written communication skills
- Demonstrate proficiency in Microsoft Office, including Word, Excel, Outlook, and the ability to master new software
Note: Moore Center Services considers the ability to speak, read and write English essential functions of all positions in the best interest of the clients that we serve. Job requirements, essential responsibilities and the physical requirements listed are considered essential to ensure the safety and well-being of the clients we serve. We will consider alternate methods of accomplishing tasks to accommodate any physical limitation(s) you might have. In an emergency, all staff may be required to perform activities that are above and beyond what is indicated on this job description to ensure the safety of the individuals we serve. All staff must adhere to the NH state law requiring mandated reporting of suspected abuse, neglect, or exploitation. Additionally, staff are required to maintain criminal, motor vehicle and Bureau of Elderly and Adult Services record checks that meet agency standards. Staff are also required to travel and transport clients when applicable. This includes having access to a reliable vehicle, a valid driver’s license and maintaining personal auto insurance of $100,000/300,000.
Benefits
We offer a competitive salary plus a comprehensive benefits package including:
- Medical and dental insurance
- Life insurance
- Short and long-term disability insurance
- Flexible Spending Account
- Paid time off
- 403(b) Plan (agency match of up to 4% after one year)
For more information please visit www.moorecenter.org/moorejobs