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Communication and Program Administrator

Episcopal Church of New Hampshire

The Episcopal Church of New Hampshire comprises 46 parishes from Colebrook to Nashua, Claremont to Portsmouth. We are discovering God's mission in the world and listening to what God calls us to challenge and confront anew. We do this work in churches, communities, forests, on mountaintops and on the sea.


Summary:

The Communication and Program Administrator provides critical communication, program, and administrative assistance, coordination, and support to the Bishop’s staff. The Communication and Program Administrator is a member of a collaborative diocesan team, which includes the COO/Canon for Mission Resources, the Canon for Ministry Development, the Canon for Transitions and Community Engagement, the Canon for Finances, the Director of Communications, the Bishop’s Executive Assistant, and the Bishop. The position is multi-faceted and engages with a wide range of church constituencies and all aspects of the Episcopal Church of New Hampshire (ECNH).

Position Details and Hours:

The Communication and Program Administrator is supervised by the COO / Canon for Mission Resources, however they will be taking direction directly from all of the ECoNH staff and will report to the appropriate person directly on the relevant task.  The Communication and Program Administrator will advise the COO / Canon for Mission Resources in the event of conflicting tasks or priorities.  This is a full time hourly non-exempt position with benefits available.  The Communication and Program Administrator is expected to work a 5-day schedule that on occasion may include evenings and weekends.  Overtime will be paid in any workweek exceeding 40 hours.

Requirements:

Education, Experience and Skills Required:        

  • Two or more years of experience in a business, church, or non-profit office.
  • Associate or Bachelor degree preferred.
  • Successful background check.
  • Three positive references from professional, academic or ministry contexts.
  • The Episcopal Diocese of Hampshire does not discriminate on the grounds of age, race, color, national origin, gender, sexual orientation, gender identity, marital status, or disability.
Responsibilities:

Communication

Goal:   Be an important resource and contributor to help create and share information and news, and promote diocesan programs, events, and initiatives.

Responsibilities:

1.     Assist with planning, writing, and content creation across all communication channels. Writing, editing, and proof-reading for all communication efforts including diocesan email blasts, print and e-newsletters, website pages, social media; programs and events, and special projects.

2.     Provide basic design and layout of communication materials such as e-newsletters, webpages, brochures and flyers, special publications, and organizing and selecting photos and artwork.

3.     Implementation, publication, and posting of e-blasts, newsletters, website updates, social media, and video across various platforms including Constant Contact, Facebook, YouTube, and Squarespace.

4.     Logistical and administrative support for communication initiatives. Assistance and implementation of select project management tasks, contact databases and mailing lists, maintaining the website calendar, and coordinating with outside vendors.

Program Administration

Goal:   Support various administrative aspects of diocesan office and programs in partnership with diocesan staff

Responsibilities:

  • Assist with implementation of diocesan events (in person and online), such as annual convention, meetings, retreats, ordinations, and conferences, including creating and sending invitations, registration, promotion, and logistics.

  • Coordinate diocesan database and reporting, including sending and collecting parochial reports, updating database, producing reports, communicating delegate changes, tracking convocation representatives and meetings, collating pre-convention journal. 

  • Administer diocese safe church program, including updates to website, documentation to church administrators, and supporting safe church ministers.

  • Provide general office support including answering phones and greeting visitors to Diocesan House, maintaining diocesan office space and kitchen, restocking supplies, sorting and distributing mail, filing, supporting office equipment and operations, preparing and delivering bank deposits.

  • Update conference room and website calendars

Competencies:

Organizational Skills.  The Communication and Program Administrator is self-directed and is able to plan, organize and perform their work without direct supervision.  They can handle multiple complex tasks, prioritize them, and ask for assistance with conflicting demands.  They like to work in a fast-paced environment, can meet unexpected deadlines, and work with a wide variety of people and situations.

Collaborative Skills.  The Communications and Events Specialist is sensitive to and supportive of the needs of the rest of the ECoNH staff.

Communication Proficiency.  The Communication and Program Administrator has strong verbal and written communication skills.  They clearly and regularly communicate with other staff members.

Computer Skills.  The Communication and Program Administrator will have proficiency working with Microsoft Office programs such as Word, Excel, and PowerPoint, experience with web services like Constant Contact and Google Drive, experience with website platforms such as Squarespace and design platforms such as Canva, and familiarity with social media, including Facebook and YouTube.

Discretion / Confidentiality.  The Communication and Program Administrator has the ability to be discrete and observe strict confidentiality.

Personal Presence.  The Communication and Program Administrator is attentive to the diverse needs of those in the diocesan and wider community, offering sensitivity, self-awareness, and willingness to learn and grow.

Episcopal Church Polity.  The Communication and Program Administrator understands the workings of the Episcopal Church at the congregational, diocesan, and wider-church levels.

How to Apply:

To apply, please send resume and cover letter to Shelli Gay at sgay@nhepiscopal.org by June 18, 2021.

Job Location:

Concord

Date Added: June 2, 2021

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