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Director of Finance

Cooperative Alliance for Seacoast Transportation

COAST is a non-profit public transportation provider, looking for courteous, professional, and reliable people to join our team. We give our employees the training, equipment, and support needed to succeed in their positions.

Whether you are just starting your career, changing careers, or have experienced success in your selected profession, there’s a place for you at COAST.

Come join the team that moves the Seacoast!


Job Summary
The Director is responsible for the maintenance of all aspects of the general ledger including Accounts Payable, Payroll, and Accounts Receivable.  This position requires the ability to focus and strong attention to detail. The Director will also play an integral part in ensuring compliance with standards, applicable regulations, and laws, and is responsible for reports required by the Federal Transit Administration and other state and federal agencies.

The Director is an integral member of the Senior Management team and is responsible for the effective interface and integration of activities with other COAST departments.  The ability to maintain effective working relationships internally, as well as externally with vendors, other agencies, administrative staff and elected officials from regional/local/state and federal governments is critical to success in this position.  

The position will interact with the Board of Directors as required, with the Boards and staffs of member towns, area agencies and other organizations as needed.  The Director will manage/participate in departmental training opportunities and programs, complete special projects, and act as a resource for other departments, the Executive Director, and outside entities as requested or directed.  The Director may represent the Executive Director in his absence.

 

Requirements:
  • Nonprofit bookkeeping/accounting experience
  • A Bachelor of Arts or Science in Accounting is required (Master of Science in Accounting preferred). For the downfill position of Finance Manager, an Associate’s degree in accounting is required (BA/BS in Accounting preferred). Practical professional experience can be considered as a substitute for degree requirements.
  • Good technical knowledge of all accounting functional areas
  • Working knowledge of accounting software (Sage 50), Word and Excel software, payroll and financial statements
  • Excellent organizational, multitasking, and follow-through skills
  • Ability to follow directions, prioritize, perform multiple tasks, and complete duties with minimal supervision
  • Ability to work with a diverse staff and clientele
  • Ability to maintain positive customer service decorum while under pressure
Responsibilities:

Internal Controls and Procedures

Reviews current accounting and financial policies and procedures; develops new procedures to correct any shortcomings; and monitors all for compliance.
Develops, analyzes and makes recommendations relating to accounting and financial data processing systems to ensure the efficient financial operations of the organization.
Oversees all general ledger functions in accounting software including A/P, Fixed Assets, A/R, payroll and allocation.
Accounting Processes

Primarily responsibility for organizational accounting structure including chart of accounts.
Conducts all accounting processes including Accounts Payable, Receivable and Payroll.
Responsible for related grant and contract billings and revenue recognition.
Monitors organization cash flow needs and maintains relationship with banking institutions.
Payroll

Responsible for ensuring proper completion and ongoing compliance of all IRS and employmentrelated reporting materials. This includes but is not limited to payroll tax returns, business property returns, business license, W-2’s, 1099’s, 990 and 199.
Reviews payroll reports for completeness and accuracy. Initiates bank transfers and records payroll journal entries in the accounting system.
Acts as a support to HR in the bi-weekly payroll process. Assists with questions that may arise around payroll taxes, laws, and regulations.
Accounts Payable

Reviews invoices for mathematical accuracy and supporting documentation.
Enters accounts payable into the accounting system and prints checks.
Maintains vendor files and responds to vendor inquiries.
Reconciles subsidy accounts payable ledger to general ledger monthly.
Funder/Contract Billings

In conjunction with the Executive Director, responsible for assigning grantor and contractor funding sources to payroll and operating expenses on a monthly basis (through a series of excel driven allocations and subsequent postings to the general ledger).
In conjunction with the Executive Director, responsible for related grant and contract billings and revenue recognition. Prepares grant and contract billings by the 15th of the following month. Monitors and reports on receipt of payments.
Maintains up to date files with all grantor and contractor related documents.
Bank Reconciliation and Balance Sheet

Responsible for monthly bank reconciliations.
Responsible for analysis of balance sheet accounts. Maintains records and documentation for each balance sheet account.
Internal Controls and Communication

Respond to staff and management questions about general ledger data, receipts and disbursements.
Provide ongoing support for developing systems for gathering all timekeeping and related data
Correspond with contractors, customers, vendors and third-party payroll vendor as needed. 
Maintains up to date, filed and signed (where applicable) documentation related to all above noted processes.
Purchasing/DBE

Oversees and manages all routine, and some irregular, procurements necessary to support the administration and operations departments. Includes proper documentation of all procurement activities in accordance with Federal guidelines.
Serves as the Disadvantaged Business Enterprise Liaison Officer (DBELO) for the organization and is responsible for all aspects of COAST’s responsibilities under the Federal DBE Program.
Reporting

Prepares and analyzes monthly and year-end closes
Prepares monthly, quarterly and annual financial reports by program for the senior management and board of the organization.
Work with project managers in preparation of project and other required financial forecasts and budgets
Prepares grant reporting, including monthly or quarterly governmental reporting
Responsible for and supervises preparation for year-end audits; 990 tax return; serves as liaison with auditor firms
Personnel

As directed, works with the Board of Directors and other outside agencies
Does not have any direct reports

How to Apply:

All interested candidates must submit an application, cover letter, and resume through COAST's website at www.coastbus.org/careers

https://coastbus.org/opportunities/job-opportunities-at-coast-bus/direct

 

Salary Range:

$70,000-$84,000

Job Location:

Dover

Date Added: September 16, 2020

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