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Contract Position: Finance Director, ORIS

The Role
The Organization for Refugee and Immigrant Success (ORIS) is seeking to identify a contractual relationship with a financial professional to support the organization’s knowledge and use of financial strategy as it continues on a rapid growth trajectory. ORIS has approximately doubled the size of its budget over the last three years with a mixture of federal grants, earned income, and private funding. ORIS has never had in-house financial staff to date, working instead with an external CPA partner.
ORIS anticipates that the person conducting this work will be positioned to understand the organization’s long term needs, and end the contract with recommended long-term plan for managing the organization’s financial needs – whether contractual or in-house staffing. Specifically, ORIS seeks a candidate to support them in four primary categories, described in detail below: organizational financial structure, grants financial management, financial reporting, and long term financial strategy. In carrying out the work outlined below, additional tasks may be identified to be handled either by the person carrying out this contract, or at a later date by staff or future contractual partners.
A successful candidate will have extensive nonprofit financial experience, including with managing federal grant monies, earned income programs, capital campaign management, and rapid organizational growth. Ideally, candidates will have a lived or experiential background with new American communities and an ability to communicate about financial strategy and management with those without a professional financial background.

1. Organizational Finance Structure
• Reorganize accounting structure to simplify expense categorization, and ensure ease of reporting by program area, specific grants, and overall organizational budget.
• Evaluate and update financials policies and procedures, and train staff on implementation.
• We are undergoing our first full audit for 2020 (have previously done financial reviews), and expect there will be some specific suggestions from that process that will need to be implemented but that are not yet known.
2. Grants Financial Management
• Establish system for allocating staff time to grants, including for grant proposals, and also for allocating payroll costs
• Establish clear system and reporting for tracking project expenses against the grant budget, including indirect costs and matching requirements, with particular focus on adhering to strict federal government spending requirements.
3. Financial Reporting
• Create financial tracking and reporting for capital projects.
• Ensure that leadership has ready access to financial reports and budget status, including for individual grants, at all times.
4. Long term financial strategy
• Evaluate needs for financial reserves and/or other financial risk mitigation.
• Work with leadership to plan for financial sustainability, particularly in light of potential changes in federal policies that can restrict (and increase) funding available through federal grant opportunities
• Establish protocols for evaluating and pursuing future capital opportunities.
To submit an application/proposal for this opportunity, please send relevant materials to oris@refugeesuccess.org. This should include a description of your background and qualifications for this role and desired hourly rate. Applications/proposals will be accepted through Friday, August 20, 2021. ORIS will contact applicants for the position for interviews and follow up during the week of August 23, and aims to start the position in early September.

RFP - Nonprofit bookkeeping services

New Hampshire Public Health Association (NHPHA) located in Concord, NH is seeking proposals for bookkeeping services. NHPHA is a 501c(3) organization, and its major sources of revenue include grants, memberships and event fees. The organization serves as a fiscal agent for the New Hampshire Oral Health Coalition and therefore the finances of the coalition are a subset of the New Hampshire Public Health Association. The organization uses QuickBooks for its accounting software.

POSITION REQUIREMENTS
Individuals, organizations and corporations are eligible to respond to this request. Responders shall meet the following requirements:
• Bookkeeping experience in the nonprofit sector, including restricted fund accounting
• Advanced proficiency in QuickBooks
• Experience working with fiscal sponsorships
• Associate’s degree or higher
• Five or more years of active work experience

SCOPE OF WORK AND SERVICES REQUIRED
The awarded applicant will be responsible for providing the following services. It is estimated that this will take up to six hours per week.
A. Bookkeeping Services
1. Enter incoming invoices and work with NHPHA staff to ensure proper grant allocation
2. Process check requests and maintain a bill-paying schedule
3. Prepare weekly deposits
4. Enter biweekly payroll transactions
5. Create outgoing invoices based on grant requirements, track payments, and follow up as needed
6. Reconcile bank accounts and credit card statements and provide reports to executive director and treasurer monthly
7. Maintain records of accounts payable, accounts receivable, and other financial transactions for each organization
8. Provide financial data to track financial performance metrics
9. Work closely with NHPHA to ensure accounting accuracy on a variety of restricted funding sources
10. Assist NHPHA with adapting financial systems and processes to track restricted funding
11. Meet regularly with NHPHA’s Executive Director and the Oral Health Coalition Executive Director based on the needs of NHPHA
12. Maintain supporting documentation to support all transactions.
B. Financial Reporting
1. Generate financial reports monthly and as requested by the NHPHA Executive Director, NH OHC Project Director, or board treasurer
2. Present financials to Finance Committee on a monthly basis
3. Comply with grant and contract requirements for financial reporting where applicable
C. Audit & Tax Preparation Support
1. Prepare year end reports and other documents as requested to support completion of annual tax return
2. Prepare information for reviews, compilations, or audits as needed; research and resolve issues as they arise
3. Prepare annual form 1099 filings
D. Budget Preparation Support
1. Provide assistance with the preparation of an annual budget
2. Input the adopted budget into the QuickBooks software

PROPOSAL CONTENTS: Please provide the following information with your proposal:
A. General information: Business name, address, primary contact, email, and phone number
B. Scope of work: Description of services and approach to bookkeeping services, particularly as it relates to nonprofits and restricted funding
C. Qualifications: Summary of previous similar work for a nonprofit organization; proficiency with QuickBooks software; experience with multi- agency funders
D. Cost proposal: Budget and narrative. In addition, describe how you will bill for out-of-scope work or special projects
E. Resumes: For key personnel working on this project
F. Professional references: At least 3 references from organizations where you have performed similar work; include the current contact information for each

EVALUATION & SELECTION OF PROPOSALS
NHPHA will evaluate proposals based on completeness, assessment of qualifications, experience with previous similar work references, references, and cost proposal. Interviews may be requested. NHPHA expects to make a final decision by July 23, 2021. Work will start by August 1, 2021.

PROPOSAL SUBMISSION
Please submit questions and completed proposals via email to April Mottram, Executive Director, New Hampshire Public Health Association, at amottram@nhpha.org
Complete proposals are due by 5:00 pm EST on Friday, July 9, 2021.

Space Available in Concord's South End

The Wesley United Methodist Church at 79 Clinton Street in Concord has space available to rent. It was formerly the home of Step Ahead Preschool until they closed June 1, 2020. They have a spacious hall used as a lunchroom, a commercial kitchen, six classrooms and an office for use by nonprofit organizations or others. These spaces can be used by separate entities. There is also ample parking in Concord’s south end. Please contact 224-7413 or email concordwumc@gmail.com for further details.

Upcoming AmeriCorps NCCC deadline for late summer/early fall projects

AmeriCorps NCCC is a national service program that has teams of 18-24 year olds who can help communities meet their critical needs. We partner with a variety of nonprofit organizations, federal/state/local governmental agencies, and tribal organizations who design a service project typically lasting 6-8 weeks which address a compelling community need and then we can send in the people power behind that project.

Some types of tasks NCCC teams have completed in the past include:

Energy Conservation: weatherizing existing homes or public infrastructure by insulating rim joists, caulking windows, conducting home energy audits and blower door tests, and conducting energy related educational programing.
Environmental Stewardship and Conservation: trail building, teaching environmental education classes for camps, cleaning up river systems and tasks that address climate change.
Urban and Rural Development: serving as camp counselors for summer camps, blight removal projects in cities and other neighborhood revitalization efforts, building homes with organizations such as Habitat for Humanity, assisting with tax preparation, and building community gardens.
Infrastructure Improvement: repairing or maintaining public infrastructure such as city-owned fair and rodeo grounds, building public campsites, constructing wheelchair ramps and boardwalks.
Disaster: supporting COVID vaccination sites, packing/preparing/distributing disaster kits and educational materials; clean-up work after a disaster both in the terms of cleaning up or repairing homes after flooding as well as repairing trail systems after a wildfire.

March 1 is the next Concept Form Deadline for projects taking place from July 12 – Sept 11 or August 13 – October 14.

Concept Form and Application Instructions available here.

Results of Survey on Nonprofit HR Practices and Concerns

HR ROI Consulting, LLC recently conducted a survey of nonprofit organizations in New Hampshire regarding their Human Resource related concerns. Questions spanned several practice areas including, turnover, retention, succession planning, performance management, employee engagement, employee and leadership training needs, as well as concerns related to COVID-19 safety, and safety programs.

Even with vaccines becoming available and distribution increasing, many organizations remain closed, employees are working remotely or in a hugely different manner than prior to the pandemic.

Survey participants responded as follows to the question "On a scale from 1 -5 (being the highest), how concerned are you about COVID-19 in your workplace?”:

When asked to specify the areas of greatest concern regarding COVID-19, the responses were overwhelming related to safety.

Additional survey results will be included in an hour-long webinar taking place once on Wednesday, February 24th, at 8:30 AM, and again on Tuesday, March 2nd, at 8:30 AM.

HR Peer-to-Peer groups are currently being formed to meet monthly and discuss concerns, share best practices, and work toward solutions. To sign up, visit https://hr-roi.com/home/events/.

RFP: Statewide Research on Youth Music Education

The New Hampshire Charitable Foundation is seeking a short-term consultant to research the state of youth music education in New Hampshire. A written report based on this research would be due by April 30, 2021, and the deadline to submitt a proposal is Febraury 15.

Read the full RFP for details and contact information

Survey of Nonprofit Human Resources Concerns

Non-profit organizations are critical in addressing the needs and solving the challenges in our society.

HR ROI for Nonprofits is committed to Human Resources solutions. Our survey goals are:

Collect insight into concerns and themes particular to non-profit organizations.
Develop information and solutions to share resources and build knowledge.
Identify interested organizations to participate in an HR peer-to-peer group.

Participants will receive a survey summary report with resources focusing on key concerns and themes.

Graceful Leadership Virtual Team Training Available to Winning Nonprofit

Graceful Giving is a month-long celebration hosted by PeopleSense Consulting, culminating in the selection of a non-profit that will receive a virtual, multi-session workshop devoted to developing a high performing team, especially in a new virtual environment.

The winning non-profit will engage in a workshop based on the Five Behaviors Model, which helps team members learn to work together more efficiently and cohesively.

Apply at https://www.peoplesenseconsulting.com/gracefulgiving2020/

No Cost Business Education: Goldman Sachs 10,000 Small Businesses

Goldman Sachs 10,000 Small Businesses is a program to help entrepreneurs (including nonprofits) create jobs and economic opportunity by providing philanthropic access to education, capital and business support services. The program will provide scholars with tools and practical business education to continue growing their business to new heights.

During the program the scholars will develop a growth plan - a strategic and tactical implementation to guide their business growth.

Through a combination of online classes and professional workshops at Manchester Community College, scholars will learn from some of the brightest minds in the business and build a powerful network of professional support.

Learn more and apply at: https://www.10ksbapply.com/newhampshire

Request for LOI - Fund Raise and Capital Campaign Consultant, Northern Forest Center

The Northern Forest Center seeks a single contractor (or identified team) to guide a capital campaign for organizational capacity and a Rural Community Investment Fund to expand their programmatic work.

March 20: Deadline for Letters of Interest and accompanying materials

Learn more