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Administrative Assistant

HAVEN Violence Prevention and Support Services

HAVEN, formerly known as A Safe Place and SASS officially merged in July of 2015 becoming the largest violence prevention and support services agency in NH. We are dedicated to addressing public health through violence prevention and improving the well-being of children and families. Preventing abuse and providing support for those impacted by domestic and sexual violence can lead to healthier and more secure children and adults. Our mission is to prevent sexual assault, domestic violence and stalking and to support and empower women, men, youth and families to heal from abuse and rebuild their lives. Through a 24-hour client service support program and a Safe Kids Strong Teens K-12 Prevention education program, this organization provides services to individuals and families throughout Rockingham and Strafford Counties.


Responsibilities:

This multifaceted position provides general office and financial administrative support, receptionist Duties, and other business activities.

General Office:

  • Organize and maintain general files, mailing lists, manuals and correspondence
  • Retrieve, open, and disseminate mail
  • Perform receptionist duties
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned

 

Preferred Skills:  

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software, including data bases.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently as well as part of a team
  • Competent with electronic communication such as documents, mail merge functions, forms, spreadsheets, and email.
  • Must be flexible, pleasant, and able to interact well and positively with people of diverse backgrounds.
  • Detail oriented. Excellent organization skills, including the ability to follow through on projects.
  • Ability to take direction, work independently and as part of a team, and be self-motivated. 

 

Status of position:

  • Hours per week: 40
  • Reports to:  Office Manager
  • Hourly pay: $17.50
  • Benefits include, health, dental, 403b and generous paid time off.
  • Full time in-office position.
How to Apply:

Please send cover letter and resume to Tina Holmes, Office Manager at tina@havennh.org.

Salary Range:

17.50 per hour

Job Location:

Portsmouth

Date Added: September 27, 2021

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