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Administrative Assistant

NH Children's Trust

The New Hampshire Children’s Trust is a private nonprofit organization located in Concord, NH. We envision a New Hampshire where all children grow up free from abuse and neglect. Our mission is to lead the drive to ensure safe, stable, and nurturing relationships and environments for children by educating, advocating and collaborating. We are the Governor’s designated child abuse prevention agency.  


NH Children’s Trust is seeking full time office professional; competitive hourly wage and benefits; friendly environment in a small nonprofit setting. Anticipated start date: July 2019

Job Summary:  Provide high quality reception, secretarial, community outreach, bookkeeping, and fundraising duties as well as logistical support to staff as assigned.  Responsibilities include maintaining a neat, welcoming reception area, providing professional communication with stakeholders in person and on the phone, word processing and data entry in Excel spreadsheets and other database software, filing, copying, collating, mailing and other administrative support duties.

Requirements:

Education/Skill Requirement:

General

  • Highly organized with attention to detail
  • Proven ability to independently reason and solve problems while working with a variety of concrete variables and situations when only general guidelines are available.  Ability to interpret instruction in various written and oral formats.
  • Demonstrated high level skills in Microsoft Office programs (especially Word, Outlook and Excel) and a willingness and aptitude to learn other technology required to fulfill job responsibilities
  • Prior experience applying basic math skills in a work environment including addition, subtraction, fractions, percentages and proportions.
  • Excellent communication skills.  Able to articulate the agency mission, vision, values, program goals and objectives to the community. 
  • Good customer service skills
  • Contribute to the welfare of the agency by being responsive to other staff’s needs.  Help cultivate a positive, collaborative work environment while adhering to agency personnel policies and procedures.
  • Ability to multi-task and prioritize projects
  • Excellent interpersonal skills
  • Able to work independently and in collaborations with others
  • Self-motivated, well organized, punctual, and flexible
  • Reliable transportation and proof of auto insurance
  • Able to transport, use and maintain equipment and supplies
  • Eligible to obtain Notary status

Specific

  • Minimum of Associates Degree with at least 2 years of prior work experience in customer service, business, office administration or related field (Additional 3 years of relevant experience may be substituted for degree.)
  • Academic training in accounting plus 2+ years on the job bookkeeping experience.
  • Prior experience with double entry accrual-based accounting software.
  • Represent the agency in a professional manner.  Provide outstanding contact through phone calls, email and face-to-face interactions.  Adhere to agency communication’s policies and procedures.
  • Greet all visitors and those contacting the office by phone in a professional and helpful manner.
  • Answer all incoming calls.  Screen and direct callers to appropriate personnel.  Take detailed messages, when needed, and direct them to appropriate staff.
  • Comfortable using the phone to do community outreach and problem resolution with vendors.
  • Knowledge of office equipment operations, service contracts, vendor negotiations, purchasing of office supplies, travel and facility arrangements
  • Support Executive Director with organizational level activities such as board and staff meeting prep, scheduling, meeting minutes, agendas and reporting.
  • Assist fiscal staff with daily accounting and human resource duties including cash receipts, bank deposits, accounts payable, payroll, annual audit prep, filing of personnel records, and benefits administration.
  • Assist Fundraising and Communications Director with cultivation and stewardship activities, donor records, and acknowledgement of in-kind and cash contributions.
  • Help staff coordinate/organize agency and project specific events such as conferences, training programs and fundraising efforts.
  • Secretarial support: type, file, copy, mail, track and record, assist staff with data entry and reports. Update and maintain original forms including employee, director, volunteer and contact lists
  • Act as the hub for staff communication and schedules
How to Apply:

Send resume and cover letter with contact information for 2 work-related references to dhastings@nhchildrenstrust.org by Friday, June 21, 2019.

Salary Range:

$18-$22/hour with paid time off, health benefits and pension

Job Location:

Concord

Date Added: June 11, 2019

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