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Administrative Assistant

Southwestern Community Services

Housing Stabilization


The position is a full time, 40 hour a week position located in the Keene Office.
This position provides support services to the SCS Maintenance Department on a clerical level.

Requirements:

• Strong computer skills including Microsoft Word and Excel with the ability to learn new programs
• Effective communication with staff and consumers
• Produce and provide accurate and timely reports
• Highly organized with the ability to prioritize
• Ability to be flexible

Responsibilities:

• Follow up on phone messages left on maintenance line and emailing appropriate personnel regarding work request.
• Maintain accurate records of job Work Orders in progress and work completed
• Open Work Orders that arise from tenant communication, property managers and maintenance staff and Maintenance Director Inspections and requests or outside agency inspections.
• Continue to provide support to the part time Administrative Assistant.
• Assist / produce and mail out notices to SCS tenants concerning NHHFA and annual SCS housing inspections.
• Assist / provide 24 hours’ notice to tenants regarding vendors or Maintenance Associates entering units for repair.
• Collect and organize work orders and ensure that work orders are completed, cost assigned to corresponding property and any invoicing completed.
• Communicate effectively with Maintenance Director, residents of housing units, property managers and maintenance staff.
• Develop and maintain databases to accurately track labor and materials cost to properties in the performance of maintenance work.
• Comply with Fiscal Department directives and deadlines. Invoice properties for contractual maintenance of buildings and grounds and prepare invoices for work performed outside the scope of general maintenance.
• Providing support with Housing Rehab. CFI, HPG & NHLHRP
• Other duties as assigned.

How to Apply:

Please send letter of interest, resume, and three references to

Rick Geffken, Maintenance Director
Southwestern Community Services
P.O. Box 603
Keene, New Hampshire 03431

Or email kthibault@scshelps.org

SCS is an EOE and a partner of the Monadnock and Sullivan County United Way Organizations.

Salary Range:

13.50-15.00

Job Location:

Keene

Date Added: January 2, 2019

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