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Administrative Assistant

Southwestern Community Services

Housing Stabilization

The position is a full time, 40 hour a week position located in the Keene Office.
This position provides support services to the SCS Maintenance Department on a clerical level.


• Strong computer skills including Microsoft Word and Excel with the ability to learn new programs
• Effective communication with staff and consumers
• Produce and provide accurate and timely reports
• Highly organized with the ability to prioritize
• Ability to be flexible


• Follow up on phone messages left on maintenance line and emailing appropriate personnel regarding work request.
• Maintain accurate records of job Work Orders in progress and work completed
• Open Work Orders that arise from tenant communication, property managers and maintenance staff and Maintenance Director Inspections and requests or outside agency inspections.
• Continue to provide support to the part time Administrative Assistant.
• Assist / produce and mail out notices to SCS tenants concerning NHHFA and annual SCS housing inspections.
• Assist / provide 24 hours’ notice to tenants regarding vendors or Maintenance Associates entering units for repair.
• Collect and organize work orders and ensure that work orders are completed, cost assigned to corresponding property and any invoicing completed.
• Communicate effectively with Maintenance Director, residents of housing units, property managers and maintenance staff.
• Develop and maintain databases to accurately track labor and materials cost to properties in the performance of maintenance work.
• Comply with Fiscal Department directives and deadlines. Invoice properties for contractual maintenance of buildings and grounds and prepare invoices for work performed outside the scope of general maintenance.
• Providing support with Housing Rehab. CFI, HPG & NHLHRP
• Other duties as assigned.

How to Apply:

Please send letter of interest, resume, and three references to

Rick Geffken, Maintenance Director
Southwestern Community Services
P.O. Box 603
Keene, New Hampshire 03431

Or email

SCS is an EOE and a partner of the Monadnock and Sullivan County United Way Organizations.

Salary Range:


Job Location:


Date Added: January 2, 2019

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